Office Manager

Holland & Knight LLP • Miami, FL

38d • Onsite

About The Position

We are seeking an Office Manager to join our Miami team! The Office Manager will oversee the day-to-day administrative functions, including human resources, staffing, operational support, workflow of support staff, facilities, and contribute to cost-effective office management. This is an exempt management position reporting to the Executive Partner and Chief of Office Operations.

Requirements

• Excellent interpersonal and communications skills
• Excellent organization, time management, problem solving and analytical skills
• Knowledge and skills relating to conflict management techniques
• Bachelor’s degree
• Knowledge of local, state and Federal labor and employment laws and policies
• Knowledge of general accounting processes, terms, concepts and policies
• Knowledge of workforce demographic and trends
• Knowledge of change/trends in the legal industry
• Ability to sit or stand for extended periods of time
• Moderate or advanced keyboard usage

Responsibilities

• Human Resources including staff recruiting, training, performance evaluations, discipline and discharge; office orientations, benefit administration, emergency/safety practices, and overall employee relations
• Budget input and variance accountability, accounts payable, accounting report review and analysis
• Coordinate with practice groups and firm management relating to office support and best practices
• Facilities management including economic use of office space, oversee facility improvements and build outs, moves, liaison with building management
• Oversight of support staff including secretaries, office support services, conference center, reception and other departments collaborating with firm wide administration and management teams
• Coordinate with firm wide procurement efforts for supplies, equipment and other purchases for the local office
• Special project and duties as assigned

Benefits

• comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners
• life and AD&D insurance
• short and long term disability insurance
• tax-advantaged accounts for health care expenses, including FSAs and HSAs
• FSAs for dependent care
• health advocacy services
• behavioral health and counseling resources for all family members
• 401(k)
• profit sharing
• backup dependent care
• senior care planning support
• resources for individuals with development disabilities and their caregivers
• paid holidays and other paid time off, including paid leave for new parents

What This Job Offers

• Job Type: Full-time
• Career Level: Manager