Office Manager

Wastequip•Lakeland, FL

3d•Onsite

About The Position

The Office Manager serves as a critical administrative and operational support partner for the manufacturing facility, ensuring smooth day-to-day office operations, coordinating resources, supporting HR activities, and maintaining efficient communication with employees, vendors, customers, and visitors. This role combines office administration, employee support, safety coordination, and shipping/receiving responsibilities to help drive an organized, productive, and efficient plant environment.

Requirements

Minimum of 3+ years of experience as an Office Manager or related position
Experience in Logistics and Manufacturing a plus
Human Resources helpful
High level of competency with Microsoft Suite/Word/Excel/ processing, ERP computer systems (Dynamic 365 – Preferred), and email.
Must be technically savvy with the ability to quickly learn new systems with limited training
Ability to manage multiple priorities in a fast-paced environment
Ability to maintain a high level of professionalism, integrity, and confidentiality
Associates or Technical Degree preferred
Bilingual (English/Spanish) - Preferred
Prior experience working with HR – Preferred

Responsibilities

Manages and oversees plant resources through coordination of tasks, scheduling, and prioritization of assignments
Greed visitors upon arrival. Ensure all visitors attain PPE
Address customers and employee’s questions
Communicates with all vendors and stakeholders to ensure services, equipment, and environment required for the manufacturing staff to maintain operational efficiency
Report utilizing an ERP system (i.e. PO receipts, Shipping Requests, Reports)
Supports and engages in safety initiatives including but not limited to, injury report tracking, paperwork, and programs
Order and monitor new stationery and office supplies
Support HR department with employee relation matters, including onboarding, offboarding, reviews and employment documentation.
Maintains confidential personnel files and HR records management including time and attendance
Collaborate with the IT department when needed
Provides general administrative support for office activities and provides services to the plant for any project related deadlines
Manage Shipping & Receiving process (as needed) but not limited to: 1st point of contact with delivery drivers and outbound drivers
Process all paperwork for outbound shipment
Coordinate with PM and Shipping Supervisor