Office Manager

The Camden Center•Los Angeles, CA

22d•Onsite

About The Position

The office manager will be expected to provide clerical support to all Camden Center staff and to create and uphold a welcome and organized work environment. The office manager will also be responsible for greeting visitors as they arrive, directing them to various offices when appropriate, and being the point of contact for office maintenance and care. This position is open to growth as the company expands.

Requirements

Strong computer and internet research skills; proficiency in the use of Google Workspace
Professionalism of the highest caliber in all interactions with patients and staff
Excellent interpersonal skills
Ability to work well with all levels of management, staff, patients, and vendors
Must be able to legally work in the United States and provide documentation (2 forms of ID and/or Green Card)
Must be able to sit and stand at length (up to 4-hours)
Must be able to lift, push, and pull up to 25-pounds
Must be able to kneel, bend, and squat

Nice To Haves

Assists with supervising administrative assistants. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include recruiting and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; managing crises; and addressing complaints and resolving problems.

Responsibilities

Answer phones, transfer calls to the appropriate station, and take detailed messages as needed; differentiate urgent messages and regular calls that can be returned at the end of the day
Maintain a well-stocked inventory of office supplies, snacks, and drinks
Handling the company credit card responsibly and recording approved purchases
Maintaining a spending budget and spending within or under the budget monthly
Take inventory of office and clinical supplies and place orders/restock as needed
Impeccable record keeping of office furniture, art, and other furnishings within the office spaces
Communication and delegation with repair vendors for necessary repairs within the offices
Compose emails to patients, staff, and associates with professionalism and correct use of grammar and vocabulary
Use discretion and good judgment in handling sensitive and confidential information
Follow all HIPAAs regulations, requirements, and guidelines
Organize patient files and information into Medical Records Database and Google Drive
Complete patient intakes and upload the documents to the electronic medical record
Maintain cleanliness and upkeep of common areas and therapy offices either by self or delegating tasks to subordinates
Prioritize multiple tasks, meet deadlines, and maintain excellent attention to detail
Collect samples and prepare urinary analysis screenings for laboratory testing
Conduct COVID-19 rapid testing for patients or staff as needed
Medication distribution and taking vitals and weight
Open to learn and adapt to new responsibilities