Office Manager, Part-time

Diocese of Lansing•Flint, MI

9d•Onsite

About The Position

Christ the King in Flint is accepting applications for a part-time office manager. This role reports to the parish administrator and may require occasional local travel to Powers Catholic High School. This is an in-person position three days per week. The ideal candidate should be a practicing Catholic with a solid understanding of the faith and drive for evangelization.

Requirements

Practicing Catholic with a solid understanding of the faith and drive for evangelization

Responsibilities

Secretarial duties for the administrator
Coordination of volunteers and VIRTUS
Answering all communications: emails, phone calls, mail
Social media and website monitoring and posting
Maintains office record-keeping and filing systems
Attends staff meetings and other meetings as requested
Schedules parish facilities
Coordinates the use of keys and codes for facilities
Oversees the timely opening and secure closing of the office each day
Sets up service calls and coordinates contractors with maintenance staff
Oversees the inventory of office supplies
Orders materials, supplies or equipment as needed
Responsible for reviewing invoices and printing checks
Posting of Sunday collections
Updates parish census records on a regular basis
Maintain the parish offering envelope system regularly
Posts contributions weekly and compiles and mails annual contribution statements as required by the IRS
Coordinates scheduling of weddings, funerals, and other events
Contacts appropriate persons involved, communicates with families regarding procedure for service
Maintains the sacramental record keeping system
Records all weddings, baptisms, funerals as well as those who receive first Eucharist, and confirmation
Provides assistance to persons in need who come to the parish
Provides charitable assistance through referring persons to the appropriate charitable or social agencies, and offers clerical support to the food pantry as needed
Maintains Mass intention book, cards, and funds
Creates and publishes the parish bulletin
Interfaces with other parishes in the Deanery and with the Diocese of Lansing as needed