Office Manager

KW PROPERTY MANAGEMENT AND CONSULTING • Miami Beach, FL

10d • Onsite

About The Position

The office manager position is responsible for overall front office activities, including the reception area, mail, large purchasing requests and facilities. The Office Manager is responsible for directing and coordinating office services and related activities, including developing and supervising programs for the maximum utilization of services and equipment. Responsible for arranging internal office moves and providing arrangements for office meetings. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

• Prior experience in a related position
• At least two years of previous experience in office management.
• At least two years of switchboard experience.
• Working knowledge of mail processes such as postage machine, FedEx and UPS.
• Experience in a fast-paced environment.
• Must be fully bi-lingual; English and Spanish. Must be able to read and write in Spanish and English

Nice To Haves

• Bachelor Degree preferred

Responsibilities

• Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.
• Supervises and coordinates overall administrative activities the regional office.
• Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities.
• Negotiates the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions.
• Supervises the maintenance of office equipment, including copier, fax machine, etc.
• Responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards, etc.).
• Handles the company’s weekly communication to distribute to all employees (KWIX).
• Participates as needed in special department projects.
• Manages all employees of the department and is responsible for the performance management and hiring of the employees within that department.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager