Office Manager

CrossCountry Mortgage, LLC•Scottsdale, AZ

20h•Onsite

About The Position

The Branch Office Manager supports CrossCountry Mortgage customers and employees by assisting in providing customer service, meeting goals, and maintaining communication between corporate and the branch. This position provides administrative support for management level personnel and performs general office administration duties.

Requirements

High School diploma, General Equivalency Diploma (GED) from an accredited institution or equivalent education.
Proficient with commonly used office software, including but not limited to: MS Word, Excel, PowerPoint, Outlook, as well as telephone and internet communications.
Excellent communication, customer service, and problem-resolution skills.
Excellent prioritization and time management skills.
Advanced attention to detail and organizational skills.

Nice To Haves

Two years’ experience in a similar administrative role, preferred.

Responsibilities

Offer the highest level of customer service to clients.
Cover the front desk reception area at all times, securing coverage for absences.
Answer all incoming telephone calls, routing to the appropriate person or voicemail.
Update telephone directories as needed.
Maintain conference, training, and meeting room calendars.
Sort and deliver company mail when necessary.
Sign for overnight delivery packages as needed.
Create shipping labels for outgoing packages (Federal Express, UPS, etc.), as needed.
Assist with the coordination of lunches for meetings and events.
Provide management with administrative support on a variety of projects; maintain discretion in handling all management requests.
Assist Manager as needed and directed.
Order and obtain office supplies as required.
Stock inventory in all areas weekly (or as needed).
Handle client and employee inquiries.
Maintain confidentiality of information, as needed.
Perform all other duties as requested or assigned.