Office Manager, Office of Highway Maintenance

Prince George's County Government • DPW&T - Largo, MD

2d • Onsite

About The Position

This is a highly responsible senior-level administrative and office management position serving as the Office Manager for the Office of Highway Maintenance (OHM). The incumbent serves as the principal administrative support to the Associate Director and is responsible for managing the daily administrative operations of the Office, including executive correspondence, scheduling, reporting, records management, and coordination of activities across multiple divisions. The position requires the exercise of independent judgment, discretion, and sound decision-making in handling sensitive and confidential matters. Work involves coordinating executive priorities, monitoring assignments and deadlines, facilitating communication among internal and external stakeholders, and ensuring the timely completion of administrative and operational activities. Performance is evaluated based on the accuracy, timeliness, quality, and effectiveness of work performed, as well as the ability to maintain efficient office operations and ensure compliance with established County policies, procedures, and administrative standards.

Requirements

• Successful completion of probationary period of six (6) months at the Administrative Aide III level.
• OR Two (2) years of advanced diverse and/or technical clerical experience which involved working with the public, office management and operational details, with some lead or supervisory experience.
• Associate's Degree from an accredited college or university in Business Administration or Secretarial Science.
• Possess a valid driver's license.
• An equivalent combination of education, experience and training which provides the required knowledge, skills and abilities may be considered; however , there is no substitution for the required supervisory or lead experience.
• Must possess and maintain a valid driver's license.
• Meet all training and performance standards and demonstrate proficiency as required by the agency.
• Wear and use agency protective apparel and equipment in the performance of their assigned duties, if applicable.
• Successfully pass preemployment checks which may include reference checks, background investigations, and drug screenings.
• Be willing and able to serve as an essential employee in the department’s mandatory Snow and Ice Control Program and other emergency operations as assigned.
• Essential employees are expected to report during standard or non-standard hours as operations necessitate, or during emergencies.
• Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.
• Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship.
• Each application must include information that clearly demonstrates the above qualifications for this position.

Nice To Haves

• One (1) year of public works and/or transportation experience, which includes: fiscal and grant reporting familiarity and proficiency with compliance and auditing processes
• Two (2) years of advanced technical administrative experience working with the public, office management, and operational activities using standard secretarial/administrative practices and procedures, systems and equipment.
• Demonstrated independent problem-solving skills and analytical abilities.
• Advanced knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams, etc.).
• Must have exceptional attention to detail.
• Strong organizational and time management skills, and ability to prioritize.
• Ability to uphold strict confidentiality codes.
• Ability to compose and prepare routine correspondence, perform basic mathematical skills, maintain appointment calendars, and the ability to process and interpret data.

Responsibilities

• Coordinates office workflow and ensures efficient and effective office management operations.
• Serves as the Office Manager and liaison for visitors to the Associate Director's office.
• Coordinates a variety of office activities, special project and functions.
• Prepares and coordinates travel requests and reimbursements to seminars/conferences, confirms reservations and verify expense reports.
• Supervises subordinate staff.
• Assists the Associate Director with maintaining and updating the Departmental Standard Operating Procedures (SOP's).
• Serves as the Agency Payroll Coordinator (APC) for the Office.
• Prepares and maintains a variety of financial documents required for the acquisition of materials, supplies and services.
• Enters purchase requisitions into the ERP/SAP system and prepares purchase requests forms for approval.
• Serves as purchasing card user and manages, secures and reconciles as directed by policy.
• Manages the Associate Director's calendar.
• Schedules appointments and provides notification of scheduled meetings in advance of meeting dates/times, prepares meeting updates and agendas.
• Drafts and composes correspondences and reports for the Associate Director's approval.
• Proofreads and edits documents, type sensitive/confidential materials and disseminates to appropriate personnel.
• Screens and responds to inquiries from callers and emails.
• Maintains the Departmental filing system and retention schedule.
• Researches and organizes materials in preparation for meetings, conferences, workshops, etc.
• Performs other tasks and duties assigned, which may not be specifically listed in the position description; however, are within the general occupational category and responsibility level associated with the employee's class of work.

Benefits

• Prince George’s County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree