Office Manager

No Saint • Montreal, QC

31d • Onsite

About The Position

At No Saint, things move quickly. As we continue to grow, we're looking for an Office & Operations Manager who thrives in a fast-paced startup environment and enjoys bringing structure, organization, and calm to rapidly evolving priorities.
You'll serve as a trusted partner to our C-suite, helping them stay focused on the highest-impact work while ensuring our Montreal office operates smoothly. No two days will look the same. One moment you may be supporting a leadership meeting, the next you'll be helping onboard a new team member, coordinating with vendors, managing an operational initiative, or jumping into a special project that helps move the business forward.
This is a role where your work will be seen, valued, and make a tangible impact on the business every day. You'll have the opportunity to build trusted relationships across the organization, help shape how we operate as we grow, and create a structure that enables the team to move faster. Success in this role comes from staying one step ahead—anticipating needs, identifying potential issues before they become problems, and creating the structure that allows leadership to focus on what matters most. If you're someone who enjoys solving problems, staying one step ahead, taking ownership, and making life easier for the people around you, you'll find meaningful opportunities to contribute and grow alongside the company.

Requirements

• 5+ years of experience supporting leadership, C-suite executives, or senior leadership while owning office operations in a startup or high-growth environment.
• Demonstrated ability to create structure, improve processes, and keep multiple operational priorities moving simultaneously.
• Exceptional organizational skills with outstanding attention to detail.
• Strong written and verbal communication skills.
• Excellent judgment and the ability to handle confidential information with discretion.
• Highly proactive with a strong sense of ownership and follow-through.
• Comfortable managing multiple priorities and adapting as business needs evolve.
• Resourceful, curious, and confident in figuring things out independently.
• Strong relationship builder who enjoys collaborating across teams.
• Proficiency with Google Workspace, Slack, Microsoft Office, and modern productivity tools.

Nice To Haves

• Experience with inventory management, purchasing, or vendor coordination.
• Experience using Odoo or another ERP platform.
• Experience coordinating domestic and international travel.
• Experience planning company events or offsites.
• Experience supporting onboarding or People Operations initiatives.
• Experience working with project management or collaboration tools.

Responsibilities

• Own and continuously improve office operations and administrative processes.
• Coordinate cross-functional operational initiatives that keep the business running efficiently.
• Partner with Finance, People Operations, and other teams to ensure day-to-day operational needs are met.
• Help build scalable systems and processes as the company grows.
• Manage relationships with third-party logistics (3PL), distribution, and other operational partners to support efficient day-to-day operations.
• Coordinate inventory operations, including purchase orders, inventory transfers, inventory accuracy, and stock replenishment planning using Odoo.
• Partner with the Sales and Operations teams to coordinate merchandise, sample orders, point-of-sale materials, and event logistics.
• Support purchasing, inventory reporting, and cost control initiatives in partnership with the Finance and Accounting teams.
• Analyze inventory and sales trends to help forecast inventory needs and support operational planning.
• Support leadership with special projects and new initiatives that span multiple functions.
• Serve as the primary point of contact for the Montreal office.
• Coordinate office vendors, facilities, supplies, equipment, snacks, coffee, and mail.
• Help create an organized, welcoming, and productive workplace environment.
• Coordinate team meetings, celebrations, and company events.
• Support onboarding logistics for new employees and visitors.
• Partner with internal teams to ensure day-to-day office operations run smoothly.
• Schedule meetings, prepare agendas, and ensure leaders are set up for success.
• Track action items and follow up to help keep priorities moving forward.
• Coordinate communication and follow-up across leadership and cross-functional teams to help ensure priorities continue moving forward.
• Prepare presentations, documents, and meeting materials.
• Handle confidential information with discretion and sound judgment.
• Support board, leadership, investor, and customer meeting logistics as needed.
• Anticipate administrative needs before they become problems.

Benefits

• This is an opportunity to help shape the way a growing company operates. You'll work closely with leadership, have visibility across the business, and make a meaningful impact every day. If you enjoy variety, ownership, continuous learning, and being part of a collaborative team that's building something ambitious, we'd love to hear from you.
• If you're excited about the opportunity to make a meaningful impact, work closely with company leadership, and help shape the growth of a fast-moving startup, we'd love to hear from you!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed