Office Manager, Dos Rios Elementary School

Greeley • Greeley, CO

7d • Onsite

About The Position

The Office Manager provides overall support for staff, students, the principal, and the community at Dos Rios Elementary School, an International Baccalaureate World School. The position uses technology and software programs including Google, Infinite Campus, Infinite Visions, Absence Management, and other job-appropriate applications. Building relationships with students and families is a key part of the role. The Office Manager also serves as an administrative assistant to the principal and receptionist, and may guide, train, and supervise office staff, teacher candidates, and student workers. The position is non-exempt and follows a 220-day contract for the 2026–2027 school year. The listed salary is $25.47 per hour plus benefits, with possible additional salary credit for qualifying internal transfers and recent district rehires, up to $36.84 per hour plus benefits. The position reports to the School Principal.

Requirements

• High school diploma or GED, or a combination of related education, experience, and training.
• Ability to maintain current email systems and receive and send messages daily.
• Ability to perform routine administrative details without direction from a supervisor and work efficiently amid constant interruptions.
• Ability to maintain effective working relationships with staff, students, parents, and the community.
• Proficiency in Windows and Microsoft Office products, including Word, Excel, Publisher, Outlook, and PowerPoint; Pinnacle; internet tools; Infinite Campus; Applitrack/Frontline; Adobe Acrobat; calendar programs; and other job-appropriate software.
• Excellent multitasking and record-keeping abilities, and ability to perform work with a high degree of accuracy.
• Proficiency in operating office equipment and in business English, spelling, and office procedures.
• Ability to maintain confidentiality and perform all functions of the position.
• Flexibility and excellent public relations skills.
• Ability to sit for long periods; visual, auditory, and ambulatory acuity are important.
• Occasional lifting of up to 30 pounds.
• Regular attendance is required.

Nice To Haves

• First Aid or CPR training.
• Bilingual in Spanish; English/Spanish bilingual skills are helpful.
• Completion of one year of college or business school with computer training and accounting or bookkeeping classes.
• Excellent knowledge of bookkeeping and accounting procedures and practices.

Responsibilities

• Monitor daily absences, maintain a list of current substitutes, contact substitutes to arrange assignments, support them in finding assignments and lesson plans, and help coordinate coverage for unfilled positions.
• Train staff to use the substitute and leave-of-absence system, prepare training materials, and communicate system changes.
• Maintain accurate school account records, including personnel and payroll records, and prepare monthly time and attendance reports.
• Enter, monitor, and close purchase orders, which may include warehouse orders.
• Assist with preparation of the school budget and maintain it by analyzing monthly reports and completing budget, revenue, and expenditure transfers as needed.
• Handle student fund accounts.
• Ensure required paperwork is completed for outside vendors, such as contracts and W-9 forms, and maintain vendor relationships regarding school matters.
• Reconcile P-card statements online and prepare reports with receipts.
• Compose newsletters, correspondence, and inter-school memos; maintain a calendar of school activities; copy and distribute materials; and communicate with staff, ESB, and parents by email.
• Ensure staff have necessary forms and materials, such as leave requests, purchase orders, field trip forms, print shop forms, discipline forms, phone lists, and directories.
• Assist in developing staff and duty schedules; may perform before- or after-school or lunch duty or substitute for absent duty personnel.
• Maintain the student database, enroll and withdraw students, run reports, process student record folders, and maintain and distribute accurate class lists.
• Schedule appointments for the principal and maintain the principal’s calendar, building-use calendar, building events calendar, and family calendar.
• Assist in developing staff and student handbooks.
• Collect and analyze data for October count; maintain Open Enrollment packets, manage the enrollment process, and answer parent questions.
• Coordinate field trips, including ordering buses and communicating with the clinic and kitchen.
• Distribute building keys and maintain a key record.
• Screen and route incoming calls or respond to questions from students, parents, staff, and community members.
• Operate personal computers and standard office equipment; may train new personnel to use equipment or software.
• Provide guidance, training, and supervision to office staff, teacher candidates, and student workers; assist with or complete performance reviews for direct reports.
• Act as backup to the Health Clerk.
• Perform other duties as assigned and maintain regular attendance.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Employee assistance program
• Voluntary life insurance through PERA
• 401(k), 403(b), and 457(b) plans, available to all employees regardless of hours worked and immediately upon hire
• Depending on position, leave options may include sick leave, discretionary leave, vacation, and paid holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED