Parish Office Manager

Archdiocese of St. Louis • Gerald, MO

3d • Onsite

About The Position

St. Gerald Catholic Church, located in Gerald, Missouri, has an opening for a part time Office Manager. This position plays a key role in ensuring the smooth operation of parish activities. This position oversees administrative processes, manages office resources, coordinates with parish ministries, and helps to maintain a productive and efficient workplace. The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.

Requirements

• Associate’s degree from a two-year college plus two years of related experience and/or training or equivalent combination of education and experience.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management software.
• Knowledge of budgeting, procurement, and facility management best practices.
• Ability to work independently and maintain confidentiality.

Nice To Haves

• Highly organized
• Detail-oriented
• Able to work independently

Responsibilities

• Oversee and coordinate all administrative functions to ensure efficient office operations.
• Manage office supplies, equipment, and vendor relationships, including procurement and maintenance.
• Develop and implement office policies, procedures, and organizational systems.
• Serve as the main point of contact for building management, IT, and other service providers.
• Assist with budget tracking, expense reports, and financial documentation.
• Maintain parish records, files, and databases in accordance with confidentiality and compliance standards.
• Support onboarding and HR administrative functions, including new hire paperwork and training logistics.
• Ensure a safe, clean, and professional working environment.
• Answering phone calls and responding to emails to the parish.
• Maintaining parish census, cemetery, and sacramental records.
• Compiling and publishing the weekly bulletin.
• Preparing and sending parish correspondence.
• Maintaining the parish calendar and event schedules.
• Assisting the pastor with parish financial matters.

Benefits

• Pre-employment screening including criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: Associate degree