Office Manager, Part Time

New Jersey Clean Energy Jobs Program•Jersey City, NJ

11d•Hybrid

About The Position

The JPI Group, on behalf of DNV Energy Services USA Inc. (“DNV”), is seeking a part time Office Manager. Our team supports the implementation of the utility-led Energy Efficiency Incentive programs for business customers. The candidate must be able to work three (3) days in the Jersey City, NJ office. Based in Jersey City, New Jersey, this role supports DNV Energy System in managing DNV’s office and helping with Health, Safety, and Environmental-related tasks for the office. This position requires the incumbent to be onsite in the office three days per week. The role is part-time and will be for three days per week during business hours, typically 9 am to 5 pm.

Requirements

2+ years of experience managing an office of approximately 10 people
Highly detailed and organized
Proficiency in using software tools such as Microsoft Word, Microsoft Excel, and Microsoft Teams
Must be a resident of the State of New Jersey
Positive, reliable, collaborative and team-oriented attitude
Excellent oral and written communications skills
Ability to work well under pressure in time-critical situations and be productive and self-motivated during slow periods
Curious about the energy efficiency industry and eager to learn
Ability to work core business hours 3 days a week, 9am to 5pm
Remaining in a stationary position, often standing, or sitting for prolonged periods
Communicating in verbal and written format with others to exchange information in a professional manner
Repeating motions (i.e., typing) that may include the wrists, hands and/or fingers
Assessing the accuracy, neatness and thoroughness of the work assigned

Nice To Haves

Associate or Bachelor’s degree

Responsibilities

Overseeing daily office operations to ensure efficiency and organization
Answering phone calls and emails and directing inquiries to the appropriate department or employee based on the nature of the request
Greeting customers and other visitors and directing them to offices and meeting rooms
Managing agendas, travel plans and appointments for management
Tracking, replenishing and ordering office supplies to avoid interruptions in standard front office procedures
Preparing and updating reports, spreadsheets and presentations
Assisting with onboarding new employees and coordinating HR-related tasks
Tracking employee safety training, keeping injury logs, and related items
Reviewing fire exits, assembly points, and emergency protocols during new-hire orientations and periodically thereafter
Managing the inventory of First Aid kits, AEDs, and Personal Protective Equipment, while conducting routine workplace walkthroughs
Scheduling safety maintenance such as fire extinguisher inspections, ergonomic assessments, and office inspection audits