Office Manager

Garda Capital Partners•Wayzata, MN

25d•$55,000 - $65,000•Onsite

About The Position

Garda Capital Partners (Garda) is a multi-billion dollar alternative investment firm with over 22 years of experience deploying relative value strategies across fixed income markets for institutional investors. We hire, grow, and mentor great talent and remain steadfast in our commitment to building a culture that helps them succeed. Garda is more than a workplace. We are built on trust, integrity, and a shared vision for how we work together, the enduring relationships we build, and the consistency of our results. Garda's primary offices are located in Wayzata, New York City, West Palm Beach, Geneva, Zug, Copenhagen, Singapore, and Scottsdale. Garda is seeking an Office Manager who has excellent organizational skills for our Wayzata office. The ideal candidate will ensure efficient operation of office duties and play an important role contributing to the success of both the team and our valued clients.

Requirements

Excellent verbal and written communication skills.
Ability to lift and move office supplies and packages (up to 25 lbs).
Four-year college degree preferred
Minimum of 2 years previous administrative/office support experience in a corporate environment
Strong attention to detail
Ability to prioritize and multi-task appropriately
Strong computer skills (Microsoft Office)
Self-starter, able to work in a highly dynamic environment with a high degree of autonomy
Excellent telephone etiquette and demonstrated ability to deal professionally with a variety of people at all levels internally and externally

Responsibilities

Ensure clients and other visitors experience a professional, welcoming, and friendly reception, both in person and on the phone.
Responsible for answering the Garda main phone lines and directing calls as appropriate.
Aid and temporary back-up to other support staff in the office.
Receive, sort and forward incoming mail and deliveries. Coordinate and manage outgoing mail services or shipping.
Must have reliable transportation to run office errands.
Coordinate the ordering, receiving, stocking and distribution of office & breakroom supplies.
Provide coordination and logistical support for meetings (assist with scheduling, room reservations, video requirements, meeting materials/presentation prep, catering).
Manage local conference room calendars, meeting requests and catering requests for the office.
Liaise with the global admin support team to coordinate tasks and deliverables as assigned. Ensure standardized admin processes, cost effective office management, event planning, etc.