Office Manager

Fidelis Logistics•San Antonio, TX

9d•Onsite

About The Position

Office Manager - Lead, organize, and Elevate Operations ! Are you a highly organized leader who thrives in a fast-paced environment ? Do you excel at keeping operations running smoothly while managing multiple responsibilities? If you have a passion for efficiency, problem-solving, and team leadership, we want YOU as our next Office Manager!

Requirements

High School Diploma or GED.
3+ years in office management, administration, or operations in manufacturing/industrial settings preferred.
Prior experience supervising administrative staff, especially in Shipping & Receiving.
Strong knowledge of inventory control and ability to resolve discrepancies.
Solid math skills for payroll, reporting, and inventory management.
Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and inventory/payroll systems.
Excellent organizational, multitasking, and problem-solving skills to handle priorities and deadlines.
Strong verbal and written communication to effectively interact with teams, management, customers, and vendors.
Ability to work independently and collaboratively in a fast-moving environment.
Detail-oriented mindset for accuracy in payroll, reporting, and administrative functions.
Willingness to work extended hours when needed to meet deadlines or support operations.

Nice To Haves

Familiarity with high-volume or fast-paced industries is a plus.

Responsibilities

Manage office organizing operations and procedures, prepare payroll, control correspondence, design filing systems, approve supply requisitions, and oversee clerical tasks.
Coordinate with corporate to track invoices, maintain backup records, and ensure timely vendor payments.
Gather daily end-of-shift documentation for internal and customer reporting requirements.
Keep management updated by reviewing reports, summarizing data, and identifying trends.
Coach, counsel, and discipline employees; plan, monitor, and appraise performance.
Prepare payroll for processing to ensure accurate and timely employee payments.
Report and maintain production records, inventory documentation, and shipping & receiving manifests.
Resolve transaction discrepancies and manage carrier no-shows.
Collect and process proof of delivery for customers as requested.
Perform daily/weekly reconciliations to prevent pallet inventory variances.
Support the process of hiring, onboarding, and training office personnel to ensure effective integration into the team and optimal job performance.