Office Manager

AGE Engineering Services, Inc. • Dallas, TX

15h

About The Position

The Office Manager oversees daily office operations to ensure a smooth, efficient, and professional work environment across multiple locations. This role manages office procedures, vendor relationships, facilities, supplies, onboarding coordination, and event logistics while supporting leadership with administrative and organizational needs. This position also plays a key role in office expansion and construction efforts, serving as a primary point of contact for vendors and internal stakeholders. The ideal candidate is resourceful, detail-oriented, and thrives in a fast-paced environment.

Requirements

• 5+ years of experience in office management or administrative leadership, preferably supporting multiple locations
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Ability to handle confidential and sensitive information with professionalism
• Strong organizational, planning, and problem-solving skills
• Ability to manage competing priorities in a fast-paced environment
• Excellent interpersonal and customer service skills

Nice To Haves

• Highly organized with strong attention to detail
• Proactive, resourceful, and solutions-oriented
• Strong communication skills with internal teams and external vendors
• Ability to work independently while contributing to a collaborative environment

Responsibilities

• Oversee front desk operations and maintain a professional, welcoming office environment
• Answer, route, and screen incoming calls in a polished and friendly manner
• Coordinate maintenance, repairs, and general office functionality across all locations
• Ensure office, conference, and common areas are organized and meeting-ready daily
• Manage incoming and outgoing mail and packages
• Maintain visitor logs, parking assignments, and security badge processes
• Assist with office expansion and construction projects, including vendor coordination, scheduling, and deliveries
• Support space planning and communication with internal teams
• Serve as a point of contact for vendors and ensure timely execution of projects
• Manage office and kitchen inventory across Dallas, San Antonio, and Austin
• Maintain par levels for supplies, beverages, and general office needs
• Coordinate ordering and distribution of business cards and employee resources
• Identify and implement process improvements to enhance efficiency
• Assist with new hire onboarding, including workstation setup, welcome materials, and office access
• Support offboarding processes to ensure proper transitions
• Partner with HR to deliver a seamless first-day experience
• Provide administrative support to leadership, including scheduling, document preparation, and travel coordination
• Coordinate meeting room reservations and setup
• Assist with planning and execution of company events and employee engagement initiatives
• Provide logistical support for internal meetings, webinars, and company communications
• Serve as a resource for employees, addressing general office-related questions and issues
• Perform additional administrative and operational duties as needed

Benefits

• Competitive salary
• Two performance bonuses per year
• Dental, vision, short-term disability, and long-term disability coverage at no cost to the employee
• 19 days of paid time off annually
• 401(k) with company match

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees