Office Manager

Harlem Childrens Zone•New York, NY

2d•Onsite

About The Position

Harlem Children’s Zone (HCZ) — a world-renowned education and poverty-fighting organization based in New York — seeks an enthusiastic, dedicated, and mission-aligned Office Manager to support our K-12 programming. The Office Manager will bring a passion for the mission of Harlem Children’s Zone: break the cycle of intergenerational poverty with comprehensive, on-the-ground programming that builds up opportunities for children and families to thrive in school, work, and life. The ideal candidate will be highly efficient and very organized with excellent interpersonal skills and possess the ability to work well with all levels of staff. The candidate will also be committed, energetic and eager to join a progressive, demanding team.

Requirements

High School Diploma
Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
Strong work ethic with impeccable attention to detail
Excellent written and verbal communication skills
Must be comfortable working independently and as part of a broader team
Ability to handle confidential and sensitive information

Nice To Haves

An associate's or bachelor’s degree with at least 2 years of related experience is preferred.
Knowledge of Google Suite, HR software, and/or accounting software is preferred

Responsibilities

Serve as the primary liaison for departments throughout the organization; support HR with the hiring process
Provide calendar management support for Program Director (and AD), coordinate meetings and special events calendar; (space request approvals/rejections, layout to facilities)
Perform general administrative duties including, but not limited to: preparing letters and documents, photocopying, faxing, mailing, filing, and ordering supplies
Answer the busy phone system, take messages, and transfer information to the appropriate parties
Receive, sort, and disseminate mail and deliveries
Strategically manage the office calendar to maximize efficiency, based on initiatives and priorities
Manage the employee timekeeping system, and remain aware of staff movement in and out of the office
Manage monthly supply order process from internal requests to procurement fulfillment, including adding orders/expenses to the budget
Track staff trainings and keep a record of certificates in SharePoint
Maintain office space, including inventory (i.e., supplies and equipment) and deliveries
Ensure the site area is always clean and presentable; collaborate with the Facility Department to maintain the aesthetic appearance of the office space
Perform other duties and projects as assigned
Responsible for opening and closing the site as scheduled
Manage the schedule for special programs like our tax and internship programs

Benefits

Highly competitive salaries
A comprehensive benefits package
Opportunities for growth
Highly competitive base salaries
Paid time off
Employee referral bonus
Career advancement
No-cost health insurance
Life Insurance
Short-and long-term disability
Additional voluntary benefits
Wellness discounts
Commuter benefits
Financial wellness perks
Additional Benefits (Discounts on flights, hotels, theme parks, concert tickets, and more.)