Office Manager

Maven Recruiting Group•San Francisco, CA

15d•Onsite

About The Position

We're partnering with a rapidly growing, venture-backed technology company to find an exceptional Office Manager who thrives in fast-paced environments and loves creating seamless experiences for teams. This is a unique opportunity to join a high-caliber organization at an exciting stage of growth, where you'll play a critical role in shaping the employee experience, supporting multiple global offices, and building operational infrastructure that scales.

Requirements

Highly proactive with a strong sense of urgency and follow-through.
Resourceful problem-solver who finds solutions.
Clear and concise communicator, both written and verbal.
Comfortable managing multiple priorities in a fast-moving environment.
Tech-savvy and eager to leverage AI and automation to work more effectively.
Proficient with Google Workspace

Nice To Haves

experience with Slack, Notion, or similar collaboration tools is a plus.

Responsibilities

Ensure the office is running smoothly, organized, and ready to welcome employees, customers, investors, and candidates each day.
Manage office operations including supplies, facilities coordination, shipping and receiving, building relationships, and vendor management.
Oversee food, beverage, snack, and meal programs while maintaining a thoughtful, budget-conscious employee experience.
Serve as the primary point of contact for facilities, security, maintenance, and workplace vendors.
Manage conference room readiness, meeting logistics, and AV systems to ensure seamless team gatherings and presentations.
Track office budgets, monitor spending, and proactively identify cost-saving opportunities.
Coordinate onboarding and offboarding processes, ensuring every employee has a best-in-class experience from day one.
Manage workplace logistics including equipment setup, workspace preparation, and employee resources.
Plan team celebrations, employee recognition programs, and workplace initiatives that strengthen culture and engagement.
Organize company events, happy hours, offsites, and team gatherings from planning through execution.