Office Manager

NextGen Security LLC•Exton, PA

8d•Onsite

About The Position

NextGen Security, LLC is seeking an energetic and enthusiastic Office Manager to join their fast-growing and dynamic team in Exton, PA. This role involves a variety of responsibilities including maintaining the office, assisting with operations scheduling, supporting pre-qualification requirements for customers, ordering office supplies, job bookings, and providing support to various departments within the Exton office. The position requires the individual to be in the office Monday through Friday, from 8:30 AM to 5:00 PM.

Requirements

Must be able to communicate effectively and professionally in both written and verbal manner to customers and to those within the company.
Must possess a positive attitude and be willing to interact with customers, co-workers and other personnel at all times.
Ability to manage multiple projects at a time while paying strict attention to detail.
Commitment to integrity and to the Company Standards and Procedures.
BA/BS degree or equivalent.

Responsibilities

Order all needed office supplies
Coordinate office visitors and conference room schedules
Plan internal and external events for employees and customers
Distribute mail
Act as executive assistant to the CEO on an as-needed basis
Answer incoming phone calls and the front door
Assist in onboarding process for new employees
Register employees for necessary trainings with outside vendors, including safety council registrations, and maintain a log of current certifications
Manage internal NextGen University training needs through ADP
Review and send company-wide newsletter
Manage drug testing, alcohol testing and background check requirements for local resources based on customer requirements
Internal company newsletter management
Coordinate credit card management
Assist in planning internal corporate and NE events as needed
Assist in booking travel arrangements for employees
Timesheet reconciliation, review, and troubleshooting, working with payroll as needed
Monthly hours reporting for customers