Office Manager

Knudtsen Chevrolet • Post Falls, ID

19d • Hybrid

About The Position

Knudtsen Auto Group in Post Falls is looking for a driven, detail-oriented Office Manager to join their team. This is a long-term career opportunity within a family-owned business built on strong relationships, integrity, and passion for excellence. The company offers a supportive team environment invested in employee growth and success. The Office Manager will play a critical leadership role, overseeing accounting operations, mentoring office staff, ensuring financial accuracy, and supporting dealership performance. This role involves close collaboration with leadership and a direct impact on daily operations and long-term success.

Requirements

• Basic computer skills, working ability of Word, Excel, etc., and ability to learn database management software.
• Proficient oral and written communication skills, and the ability to read and interpret documents.
• Have a valid driver’s license.
• Pass a motor vehicle report and possess a safe driving record.
• Pass a criminal background check and drug test. Also subject to random drug testing at the company’s request.

Nice To Haves

• Bachelor’s Degree in Business Administration is preferred.
• 4-6 years of previous automotive accounting experience, or educational equivalent, is preferred.
• Thrives in a fast-paced environment
• Has strong leadership and organizational skills
• Is passionate about teamwork and continuous growth

Responsibilities

• Partner with Controller for all hiring.
• Train and supervise office personnel.
• Assist Controller with preparation of monthly financial statements according to dealership guidelines with the manufacturers' format and timeframe.
• Controls all posted documents, including time records, vehicle deals, commissions and additions and changes to inventory.
• Reconcile the bank account and provide a daily cash report.
• Controls petty cash amounts for dealership and sales department.
• Provides department managers with detailed financial and management reports.
• Review entries made by accounting staff, body shop CSR and service Warranty Administrator. Investigate unusual entries.
• Reconcile select accounts/schedules.
• Approves adjustments to inventory and receivable accounts.
• Ensures that all manufacturer accounts including warranty claims, rebates, interest, protection, and co-op advertising accounts are current and accurate.
• Assists to close month by processing accounting month-end within 10 business days.
• Participates in the preparation of short and long-term forecasts as requested by the Controller.
• Assists in completion of annual review/audit.
• Ensures compliance with all government regulations.
• During month end, prepare manager bonuses and commissions to be paid out for payroll.
• Prepares tax reports, tax deposits and tax returns in a timely, accurate manner.
• Stays abreast of current factory incentives and codes deliveries on dealership computer system accordingly.
• Administers charge-backs to F&I and charge-backs to vehicle gross.
• Prepares sales commission/chargeback detail reports.
• Manages the payoff of vehicle floor plan and works with bank representatives.
• Approves new charge accounts and oversees collection of past due accounts.
• Compiles information and prepares reports as requested by management and/or dealer principal.
• Understand and be able to provide support to the office team with titling, vsc/ancillary products, etc.
• Cross-trains a qualified substitute.
• Maintains a professional appearance.
• Attends managers meetings as requested.
• Process and post payroll.
• Post body shop repair orders in DMS.
• Other tasks as assigned.

Benefits

• Competitive pay
• Strong benefits package
• Comprehensive health coverage (medical, dental, vision)
• 401(k) retirement plan
• Paid time off
• Career advancement & training opportunities
• Employee discounts
• Wellness perks (on-site fitness room)
• Employer sponsored health insurance - medical, dental, vision – for employees and dependents
• Life insurance plans
• Paid holidays
• Sick pay
• Paid vacation
• Employee purchase discounts
• 401(K) Retirement Savings Plan
• Community service opportunities
• Fitness room
• Training assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree