Office Manager

Nextgen Security • Exton, PA

7d • Onsite

About The Position

NextGen Security, LLC is seeking an energetic, enthusiastic Office Manager to join our fast-growing and dynamic team. This position will have multiple roles ranging from maintaining the office, assisting with operations scheduling, assisting with pre-qualification requirements for customers, ordering office supplies, job bookings, pre-qualification documents, and support for the various departments within the Exton office. This person will be required to be in the office, Monday – Friday, 8:30 AM-5 PM.

Requirements

• Must be able to communicate effectively and professionally in both written and verbal manner to customers and to those within the company.
• Must possess a positive attitude and be willing to interact with customers, co-workers and other personnel at all times.
• Ability to manage multiple projects at a time while paying strict attention to detail.
• Commitment to integrity and to the Company Standards and Procedures.
• BA/BS degree or equivalent.

Responsibilities

• Order all needed office supplies
• Coordinate office visitors and conference room schedules
• Plan internal and external events for employees and customers
• Distribute mail
• Act as executive assistant to the CEO on an as-needed basis
• Answer incoming phone calls and the front door
• Assist in onboarding process for new employees
• Register employees for necessary trainings with outside vendors, including safety council registrations, including maintaining a log of current certifications
• Manage internal NextGen University training needs through ADP
• Review and send company-wide newsletter
• Manage drug testing, alcohol testing and background check requirements for local resources based on customer requirements
• Internal company newsletter management
• Coordinate credit card management
• Assist in planning internal corporate and NE events as needed
• Assist in booking travel arrangements for employees
• Timesheet reconciliation, review, and troubleshooting, working with payroll as needed
• Monthly hours reporting for customers

Benefits

• Full benefits package
• Vacation
• Cellphone Allowance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level