Office Manager

Dean Builds•Lexington, KY

10d

About The Position

Welcome to Dean Builds, your trusted partner in commercial and industrial construction. We specialize in Construction Management, General Contracting, and Design-Build services. With our extensive experience, we have built strong relationships with locally and nationally recognized customers. We are currently looking to add team members who are driven, passionate, and committed to excellence. Position Description: The Office Manager plays a key role in supporting company leadership and ensuring smooth day-to-day operations within the office. This position combines administrative support, facilities coordination, and basic IT/equipment procurement responsibilities. The ideal candidate is organized, proactive, and comfortable working in a fast-paced, construction-focused environment.

Responsibilities

Provide administrative support to executives, project managers, and human resources, including preparing reports, formatting documents, developing presentations, and composing professional correspondence.
Assist with obtaining and renewing state and local licenses required for operations; track expiration dates and provide leadership with information on continuing education requirements.
Partner with accounting to secure and maintain local business licenses and occupational tax registrations.
Oversee daily office operations for Lexington and Louisville offices, including managing incoming calls, routing inquiries, and maintaining a professional front-office presence.
Coordinate with building management and vendors (cleaning, landscaping, HVAC, maintenance) to ensure proper facility upkeep, including minor office repairs and service requests.
Maintain vendor contact lists, obtain quotes, and prepare comparison summaries for review.
Coordinate copier maintenance, assist with troubleshooting, and keep directories up to date.
Coordinate with IT providers to support new hire onboarding, including ordering and setting up hardware, software, and system access.
Manage IT equipment and licenses for new and existing employees, and set up office access such as alarm codes and key fobs.
Support company events and employee engagement activities, including holiday parties, appreciation events, and strategic meetings.
Research vendors and obtain quotes for promotional items and company materials.
Develop and maintain internal tracking tools and support SOP management.
Facilitate execution of AIA documents.
Handle mail, deliveries, and shipping logistics.
Ensure the office environment is clean, organized, and fully stocked, including maintaining kitchen and breakroom areas.
Perform other duties as assigned.