Office Manager

Ray-Mont Logistics • Montreal, QC

28d • Onsite

About The Position

Ray-Mont Logistics is seeking a permanent full-time Office Manager to join its vibrant team. The Office Manager is responsible for overseeing the administrative, financial, and office support functions of a busy logistics terminal. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced transportation and logistics environment. Successful candidates will reflect Ray-Mont’s core values: Quality, Flexibility, Innovation, Attitude, Commitment and Performance.

Requirements

• 5+ years of logistics, administrative or management experience.
• Experience supporting multiple departments in a fast-paced operational setting.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills in English and French.
• High attention to detail and accuracy.
• Strong problem-solving and decision-making capabilities.
• Ability to work independently and manage competing priorities.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Strong customer service orientation.

Nice To Haves

• Bachelor's degree in Business Administration, Logistics, Supply Chain Management, or a related field preferred.
• Experience in logistics, transportation, marine terminals, rail operations, warehousing, or industrial environments preferred.

Responsibilities

• Manage the day-to-day administrative operations of the terminal office.
• Oversee office procedures, records management, document control, and filing systems.
• Coordinate purchasing of supplies and equipment.
• Monitor key administrative and operational performance indicators.
• Perform other duties as assigned to support terminal objectives.
• Process invoices, batches, purchase orders.
• Assist with budget tracking and expense management.
• Support accounts payable and accounts receivable functions.
• Reconcile invoices and operational billing records.
• Provide administrative support to terminal management and operational teams.
• Support strategic projects and continuous improvement initiatives.
• Assist with maintaining operational records, permits, certifications, and compliance documentation.
• Review employee scheduling, vacation tracking, and attendance records.
• Manage incoming calls, correspondence, and customer inquiries in collaboration with the logistics team.
• Serve as a professional point of contact for customers, suppliers, and service providers.
• Ensure administrative compliance with company policies and industry regulations.
• Maintain safety records, training documentation, and incident reporting files.
• Lead and support Health & Safety program.
• Assist in preparing documentation for internal and external audits.
• Maintain records and training documentation.

Benefits

• Competitive salary, with increases based on experience and performance
• Full group insurance plan, with employer contribution
• RRSP and DPSP program
• 24/7 telemedicine access for you and your family
• Employee Assistance Program (PAE) for confidential support (mental health, financial, legal, and personal support)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level