Office Manager - Odum Home

Baptist Children's Home•Pembroke, NC

33d•Onsite

About The Position

The Office Manager manages the overall administrative functions of Odum Home. Duties include answering phones, receiving visitors, correspondence, receipting of gifts, maintaining files and other administrative needs to ensure internal control and confidentiality. The Office Manager has reached a level of professional expertise, which prepares him/her to serve as a model, teacher and coach to less experienced administrative assistants. Annually completes training to complete expertise in his/her field.

Requirements

A personal relationship with Jesus and committed to the mission of equipping the church to care for vulnerable children and families.
High school diploma or equivalent minimum of two years experience
Has advanced training of two years of community college/business school and/or seven years administrative assistant experience
Excellent verbal and written communication skills, with the ability to positively represent the agency to internal and external contacts
Must be proficient in Microsoft software applications and database programs
Must be organized and above to manage and complete multiple tasks and work independently
Meets the general qualifications for employment as outlined in the institution's personnel policies.
Must have a valid N.C. driver’s license, safe driving record, and periodically travel to agency and other locations.
Professes to be a Christian believer.
Submits an individual Statement of Faith, Acknowledgement, and Pledge as part of employment requirements.
Ability to operate standard office machines such as copier, computer, fax, calculator, multimedia visual aids, etc. and to work within Microsoft Outlook, Excel, and Word software programs.
Ability to read, analyzes, and interprets general information. Ability to effectively communicate with others, including managers, clients, customers, and the general public.
Regular contact with colleagues in all departments, as well as with outside individuals and groups; should represent Baptist Children's Homes of NC, Inc. in a positive manner. Contacts outside of the agency where proper handling of situations is of utmost importance as the agency’s image could be affected.
Excellent mathematical skills and the ability use a calculator to calculate figures.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form and ability to draw conclusions. Specific vision abilities required by this job include close vision, and ability to adjust focus. Must be able to talk and hear both in personal and on the telephone.
Complies with agency policies and procedures concerning confidentiality and HIPAA regulations which include including employee, payroll and benefits, and may include aspects of client information, day to day care of the children, case records, family information, medical information, psychological services, etc which if disclosed, would have adverse internal and/or external effect, and could result in termination of employment.

Responsibilities

Answers the phone and greets visitors
Maintains assigned confidential campus documentation
Communicates announcements, policy updates and other information to staff
Maintains open lines of communication with Campus Manager and administrative assistants
Takes minutes for meetings when needed
Assists with coordination and planning of social events
Completes on-site orientation for new hires/and or volunteers when assigned
Orders office supplies as needed
Processes and distributes mail as needed
Participates in any training needed to maintain growth of the position and assigned duties
Works with other members of the ministry to complete required paperwork and duties
Maintains confidentiality
Represents Baptist Children’s Homes of NC, Inc. in a professional manner
Willing to perform other duties as assigned
Monitors Cottage Parent payroll data and coordinates with Payroll Manager for payroll input
Prepares and forwards requisitions and work program expense reports to the proper office
Responsible for Worker’s Comp claims and vehicle accident reports
Receipt of gifts and donations when assigned
Operates as a backup to administrative assistants when needed
Responsible for Petty Cash Funds
Data Entry
Respects the cultural and socioeconomic diversity of staff members and children in care and strives to create a position relationship within BCH
Participates in the agency’s Performance Quality Improvement (PQI) program as needed