Office Manager RH

Riverside Health System•Newport News, VA

5d•$68,000 - $93,500•Onsite

About The Position

Works under the supervision of the Senior Vice President, Human Resources. Provides executive-level administrative support to assigned corporate office executives to include direct support of the CEO. Directly supervises the executive/administrative assistants at the corporate office. Performs a wide range of administrative and secretarial duties for the department and other duties as assigned.

Requirements

High School Diploma or GED
Minimum of 5 years experience providing administrative support
Experience providing executive-level (VP and above) support
Prior leadership experience

Nice To Haves

Associates Degree, Related Field

Responsibilities

Performs general administrative duties to include: answering and qualifying telephone calls and/or emails, referring communications, accurate taking of messages, taking meeting minutes, coordinating executive calendars, board meeting preparation and scheduling.
Prepares and responds in a timely and accurate manner to all reports, correspondence, memos, minutes, completion of forms, etc.
Prepares and forwards documents (i.e. capital requests, purchase orders, check requests, printing requests and dietary requests) for responsible parties.
Coordinates appointments, travel arrangement with travel request forms, approvals and processing, as well as coordinates itineraries for visitors and responsible parties and assists with conference room schedules to help assure availability.
Maintains accurate up-to-date filing system.
Sorts and prioritizes mail, taking appropriate action as needed to facilitate timely delivery.
Provides coverage and "back-up" for any corporate team member when out of office or as needed.
Has working knowledge of assigned executives so as to be able to effectively manage their time and appointments.
Supports/coordinates RHS Board Committees and/or other RHS Committees. Duties may include minute taking, scheduling and retreat coordination.
Supervises the Corporate Office Staff and coordinates the daily operations ensuring appropriate administrative coverage, to include front desk coverage.
Ensures policies and procedures are followed.
Monitors work flow processes and work load, ensuring effective coverage and support.
Demonstrates positive interpersonal relations in dealing with the public and colleagues to project a favorable image of RHS.
Demonstrates positive interpersonal relations in dealing with fellow employees so that productivity and positive employee relationships are maximized.
This will include but not limited to appropriately screen incoming calls and visitors, greet members of the public, employees, and outside parties, in a courteous and professional manner.