Office Manager, North & West Texas Rail Team | Dallas, TX

Martin Marietta•Dallas, TX

9d•Onsite

About The Position

The Office Manager is responsible for performing clerical and administrative duties in an office setting to the North/West Texas Rail team in the North Texas/Oklahoma District. This will include, but not be limited to, preparing various reports, providing financial analysis, coordinating purchasing and accounts payable activities, coordinating inventories, safety coordination, reconciliations, and various other accounting related duties. Position is based in North Dallas, TX and will be an in-office position. Some local travel may be required. Positions will largely be based at our Southwest Division office in Dallas, TX but may include limited travel when required.

Requirements

Data entry in Excel spreadsheets to update various reports.
Basic bookkeeping tasks, Entering and receiving purchase orders, and researching discrepancies
Communicate with the Rail Logistics Manager, Sales Auditors, and other departments to research and resolve accounts payable issues
Take calls from haulers regarding billing issues, researching discrepancies, direct findings to appropriate personnel for resolution
Assist with collection of railroad ballast payments
Perform duties related to the following: computerized records maintenance, office management, accounts payable/receivable, truck scale shipping documentation, general ledger, production, finished goods/parts/supplies inventories, purchasing, and preparation of government and other regulatory reports as required.
Implement and maintain administrative procedures and internal controls in accordance with company policies and procedures
Clear the AP invoices on hold
Prepare monthly reconciliations
Help maintain SOX compliance
Provide coverage for the sales audit role on an as needed basis by: Auditing daily sales data and working plant sales ticket exceptions, Reconciling credit card and cash sales, short payments, and unapplied cash, Serving as a point of contact for billing issues and handling any credit and rebilling corrections.
Ability to sit for extended time periods
Ability to work at least 8 hours per day plus overtime as necessary
Ability to lift up to twenty-five pounds
Ability to stoop, bend, squat and reach for activities such as filing
Ability to use a PC and perform data entry activities for extended time periods
Willingness and ability to travel locally up to 25% of the time.

Nice To Haves

Bachelor's degree in Business Administration or related field preferred, experience in-lieu of education may be considered
1-3 years' experience in office management (mining or manufacturing/industrial facility a plus)
1-3 years of clerical/accounting or other related experience
Self-motivated; able to work independently
Highly proficient in MS programs (Word, Excel, PowerPoint and Outlook)
Proficient accounting knowledge and skills
Solid analytical skills
Excellent time management, planning, and organizational skills; capable of managing multiple tasks
Customer oriented with strong communication skills
Strong attention to detail
Familiarity with JD Edwards or similar system a plus

Responsibilities

Data entry in Excel spreadsheets to update various reports.
Basic bookkeeping tasks, Entering and receiving purchase orders, and researching discrepancies
Communicate with the Rail Logistics Manager, Sales Auditors, and other departments to research and resolve accounts payable issues
Take calls from haulers regarding billing issues, researching discrepancies, direct findings to appropriate personnel for resolution
Assist with collection of railroad ballast payments
Perform duties related to the following: computerized records maintenance, office management, accounts payable/receivable, truck scale shipping documentation, general ledger, production, finished goods/parts/supplies inventories, purchasing, and preparation of government and other regulatory reports as required.
Implement and maintain administrative procedures and internal controls in accordance with company policies and procedures
Clear the AP invoices on hold
Prepare monthly reconciliations
Help maintain SOX compliance
Provide coverage for the sales audit role on an as needed basis by: Auditing daily sales data and working plant sales ticket exceptions, Reconciling credit card and cash sales, short payments, and unapplied cash, Serving as a point of contact for billing issues and handling any credit and rebilling corrections.
Perform other duties as assigned