Office Manager - Aviation

STV•Chicago, IL

4d•$83,979 - $95,976•Onsite

About The Position

STV is seeking an organized and outgoing Office Manager/Admin to assist one of our Aviation clients in Chicago, IL. This position will be fully onsite at our client site in Chicago.

Requirements

8 years+ experience working as an Administrative Assistant or Office Manager in a busy office atmosphere
Proficiency in Microsoft ® Suite, including Word, Outlook, Excel, and PowerPoint
Self-motivated decision maker and problem solver
Strong planning, organizational and communication skills
Client-focused and a strong work ethic

Nice To Haves

Bachelor's degree preferred or equivalent work experience

Responsibilities

Maintain overall office appearance and cleanliness, ensuring shared spaces (lobbies, break rooms, and conference rooms) are tidy, stocked, and welcoming.
Reset conference rooms after meetings (chairs, technology, supplies).
Oversee booking, scheduling, and on-site support for large conference rooms, including troubleshooting conflicts.
Serve as primary point of contact for building management, coordinating badge access, deliveries, and reporting/monitoring facilities issues (HVAC, plumbing, lighting, etc.).
Manage space planning and seating assignments, including moves or reconfigurations to support team growth.
Coordinate parking passes, visitor access, and transportation logistics.
Maintain office supplies inventory and manage vendor contracts (coffee, break room supplies, cleaning, etc.).
Serve as the Airport Badging Coordinator, acting as an authorized signatory responsible for processing badge applications, scheduling appointments, tracking badge renewals, and ensuring compliance with airport badging requirements.
Handle onboarding of new employees, including setup of workspace, technology, and building access.
Provide general support and hospitality for visitors, VIPs, and executive guests.
Coordinate recognition events, birthdays, milestones, and cultural activities to strengthen team engagement.
Plan and oversee team-building, volunteer, and community outreach events.
Report to and coordinate with the Program Management Team (PMT) Directors.
Coordinate Program Management Team (PMT) Directors’ schedules.
Schedule and facilitate meetings, including ordering meals when necessary.
Develop and implement office policies, procedures, and standards.
Coordinate office equipment maintenance with IT.
Track and monitor office budget for supplies, events, and facility needs.
Serve as the internal communications hub for office-wide updates, reminders, and scheduling information.
Coordinate program wide All Hands meetings, including aligning PMT leadership calendars, scheduling, issuing invitations, securing space, ordering catering, and ensuring technology is in place.

Benefits

Health insurance, including an option with a Health Savings Account
Dental insurance
Vision insurance
Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable)
Disability insurance
Life Insurance and Accidental Death & Dismemberment
401(k) Plan
Retirement Counseling
Employee Assistance Program
Paid Time Off (starting at 16 days)
Paid Holidays (9 days)
Back-Up Dependent Care (up to 10 days per year)
Parental Leave (up to 80 hours)
Continuing Education Program
Professional Licensure and Society Memberships