Office Manager

McAllister Towing • Portland, ME

6d • Onsite

About The Position

Portland Tugboat is seeking a highly qualified and skilled Office Manager to join their team. The Office Manager is directly responsible and accountable to the President of Portland Tugboat and supervises other office employees. This role consists of secretarial work and responsibilities that support the port managers. The position requires ensuring timely and accurate submission of all required expense reports and approved invoices, overseeing the weekly preparation of timesheets, distributing checks, and coordinating any corrections with the Payroll Department. The Office Manager will also maintain and prepare accounting reports regarding the Petty Cash account, coordinate all claims for health insurance and personal injury to the corporate office, and make all travel and event arrangements as necessary. Additional duties may be assigned.

Requirements

• High School Diploma or equivalent
• A minimum of two years in a similar position.
• Proficient in Microsoft Word, Excel and Outlook.
• Ability to operate a computer terminal.
• Ability to operate telephones and standard office equipment.

Responsibilities

• Ensure timely and accurate submission of all required expense reports and approved invoices.
• Oversee the weekly preparation of timesheets.
• Distribute checks and coordinate any corrections with the Payroll Department.
• Maintain and prepare accounting reports regarding the Petty Cash account.
• Coordinate all claims for health insurance and personal injury to the corporate office.
• Make all travel and event arrangements as necessary.
• Perform additional duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED