Office Manager

EwingCole•Baltimore, MD

11d•Hybrid

About The Position

EwingCole is a nationally recognized architecture, engineering, interior design and planning firm with offices across the country. Our multi-disciplinary practice is built on the core values of professional excellence, design quality and collaboration. We are seeking an Office Manager to join our Baltimore Office. The Office Manager plays a critical role in supporting day-to-day office operations, enhancing staff engagement, and ensuring a seamless workplace experience. This individual will partner across departments to support administrative, operational, and cross-functional initiatives while fostering a collaborative, efficient, and engaging office environment.

Requirements

1-3 years of relevant experience in office administration, operations, or a related role.
Experience planning and managing staff engagement events or office programs.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience working with CRM software and/or customer portals.
Ability to manage competing priorities and meet deadlines in a fast-paced environment.
Strong attention to detail and commitment to accuracy.
Demonstrates ability to work both independently and collaboratively.
Experience with technology, including general office systems and tools.

Nice To Haves

Previous experience working in the AEC Industry or other professional services is a plus.

Responsibilities

Manage day-to-day office operations including reception, facilities, mail services, and office supplies.
Coordinate and execute staff engagement events, internal meetings, and office activities.
Provide administrative support to office leadership and staff.
Support onboarding, orientation, and employee lifecycle activities in partnership with HR.
Assist with travel arrangements, meeting logistics, and vendor coordination.
Serve as a liaison between the office and IT, Accounting, HR, and other corporate functions.
Manage expense reporting coordination and vendor relationships (e.g., catering, office services).
Maintain and utilize CRM systems and customer portals for data tracking and reporting as needed.
Support Marketing and Business Development initiatives and firmwide programs.
Contribute to cross-functional projects and initiatives that improve office operations and employee experience.
Manage and coordinate internal communications and committees.
Ensure the office environment remains organized, professional, and conducive to productivity.
Perform additional responsibilities as needed to support business operations.