Office Manager

Closed Loop Partners, LLC•New York, NY

19d•$32 - $34•Onsite

About The Position

Closed Loop Partners is looking for a highly organized Office Manager to support the NYC-based team to ensure smooth operations. The Office Manager will be seated at the reception desk and thus will often be the first team member guests and stakeholders engage with at the firm, and will also support management with select administrative duties. This is a unique opportunity to be an integral player of a multi-business firm in impact investment, innovation consulting, and operations, managing the day-to-day activity of a busy office. This is Part-Time, in-person role in our office in midtown Manhattan. This role is not eligible for company benefits (unless required by law).

Requirements

2+ years of administrative experience in a fast-paced dynamic organization
Professional demeanor and excellent interpersonal skills
Exceptional communication skills, problem solving, organization, attention to detail and thoroughness
A self-starter who can take direction and execute efficiently while multi-tasking
Ability to exercise discretion and maintain confidentiality
Genuine, personal interest in sustainability and the natural environment
Proficiency in Microsoft Office Suite
US Work Authorization

Responsibilities

Manage, assure, and optimize an efficient and effective office environment of 40+ team members and an active ecosystem of visitors
Provide general administrative support, including scheduling multiple stakeholder meetings, room preparation, and technology support for conference rooms
Manage the general front desk activity, including registering, welcoming and directing office visitors and handling a small volume of phone calls
Organize and maintain kitchen and copy rooms, including ordering supplies
Manage office rearrangements for team meetings and events
Occasionally plan travel itineraries, both domestic and international
Assist in preparing expense reimbursements
Act as main point of contact for building management, initiating and managing cleaning, maintenance, and work requests
Coordinate catering orders (off-site and in-office)
Participate in special projects as needed