Office Manager

Effortless Office•Las Vegas, NV

13d•$70,000 - $90,000•Onsite

About The Position

The Office Manager is the operational backbone of our Las Vegas corporate office, keeping daily operations organized, efficient, and running smoothly. This in-person role blends hands-on accounting support and procurement responsibilities with broad office and administrative management. The ideal candidate is a highly organized, proactive leader who thrives on ownership, brings excellent management and organizational skills, and takes pride in creating an EFFORTLESS experience for both our internal teams and clients.

Requirements

3+ years of experience in office management, operations, or an administrative leadership role.
Working knowledge of accounting principles and hands-on experience with AP/AR and bookkeeping tasks.
Experience with procurement, purchasing, or vendor management.
Excellent management and organizational skills with a proven ability to juggle multiple priorities.
Strong proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint) and accounting software.
Exceptional attention to detail and a high standard for accuracy.
Clear, professional written and verbal communication skills.
Self-starter mindset with a positive, team-oriented, ownership-driven attitude.
Ability to reliably work on-site at the Las Vegas corporate office.

Nice To Haves

Associate's or Bachelor's degree in Business, Accounting, or a related field preferred.

Responsibilities

Support day-to-day accounting activities, including accounts payable, accounts receivable, and expense tracking.
Process invoices, verify billing accuracy, and assist with collections and vendor payments.
Assist with reconciliations, expense reports, and preparation for month-end close in partnership with the Controller.
Maintain accurate, well-organized financial records and documentation.
Manage procurement of hardware, software, licenses, office supplies, and equipment.
Obtain quotes, place and track purchase orders, and confirm timely, accurate delivery.
Build and maintain strong vendor and supplier relationships and negotiate favorable terms.
Track procurement spend, monitor budgets, and identify cost-saving opportunities.
Oversee daily operations of the corporate office to ensure a professional, organized, and welcoming environment.
Manage office supplies, equipment, facilities coordination, and relationships with building management.
Coordinate scheduling, meetings, travel arrangements, and company events.
Serve as the primary point of contact for office-related needs and inquiries.
Support onboarding logistics for new hires, including workspace setup and equipment coordination.
Develop, document, and improve office processes and administrative workflows.
Provide administrative support to leadership and cross-functional teams as needed.
Help enforce office policies and maintain compliance with company standards.
Champion efficiency and organization across all office functions.