Office Manager

Charles Taylor • Lakewood, CO

3d • Onsite

About The Position

We are currently seeking an Office Manager to join our team of talented professionals in our Lakewood, CO location. At Charles Taylor, our values define our identity, principles and conduct. This person will demonstrate and champion Charles Taylor Values by ensuring Agility, Integrity, Care, Accountability and Collaboration. Charles Taylor is an independent, global provider of claims solutions, insurance management services and technology platforms for all property and casualty markets, including commercial property, workers’ compensation, and auto/liability. We offer complex loss adjusting, technical services, third-party administration, and managed care programs with specialization in catastrophic, aviation, energy, and marine claims. With over 100 years of expertise at our core, we offer a comprehensive suite of solutions across all lines of business to help our clients manage risk.

Requirements

• High school diploma or equivalency and five-ten years of administrative assistance experience or a combination of post high school education and experience equal to ten years
• Experience as executive assistant is preferred, or experience as administrative assistant in construction, insurance, or expert consultation industries
• Ability to communicate effectively verbally and in writing
• Ability to establish and maintain effective working relationships, and to work together as a team
• Document management and control experience
• Ability to perform basic mathematical calculations
• Ability to maintain a filing system and accurate records
• Ability to perform assigned responsibilities with minimal supervision
• Ability to prioritize, organize and perform multiple work assignments simultaneously.
• Time Management Skills
• Decision Making Skills
• Knowledge of basic computer operational functions
• Knowledge of office practices, procedures, professionalism and etiquette
• Intermediate to advanced skill in utilizing Microsoft Office (Word, Excel, Teams and Outlook)
• Skill in preparing clear and concise procedures, correspondences, and other written materials

Responsibilities

• Answers calls on multi-line telephone system
• Administrative support in processing, or leading the preparation of: Service Agreements, Project Binders, Reference Binders, Laminated Photo Cards, Maintain Tracking Spreadsheets, Support of Others on the Team when needed (photos, file downloads, etc.)
• Basic Accounting duties such as distribution of checks, filing, purchases, filing and credit card reconciliation.
• General office management duties such as: Maintaining inventory, Schedule building maintenance, Meeting preparation and scheduling, Ordering lunch when needed for meetings or office events, Maintains calendars for conference rooms, Reviews, sorts and distributes mail and other correspondence, Coordinates the shipping of mail and packages, Orders and maintains office supply, grocery, and forms inventory, Equipment Management, Fleet Vehicle Management, Building Maintenance & Repair Scheduling, Coordinates staff events such as cookouts, offsite outings, and other company events
• Performs other duties and/or responsibilities as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED