Office Manager
AB Hires and Consulting•Queens, NY
•Onsite
About The Position
A well-established community-based organization in Queens is seeking an organized, proactive, and personable Office Manager to oversee the day-to-day administrative operations of the school and support its leadership team. This is an excellent opportunity for someone who enjoys wearing multiple hats, thrives in a collaborative environment, and takes pride in keeping an organization running efficiently. The ideal candidate is detail-oriented, resourceful, and possesses strong interpersonal and organizational skills.
Requirements
- Previous office management or administrative experience preferred
- Excellent verbal and written communication skills
- Strong organizational and time management abilities
- Exceptional attention to detail
- Friendly, professional, and customer-service oriented
- Ability to multitask in a fast-paced environment
- Proficient in Microsoft Office and Google Workspace
Nice To Haves
- Bookkeeping or accounting knowledge is a plus
- Experience working in a school or nonprofit environment is a plus
Responsibilities
- Provide administrative and executive support to the Executive Director and school leadership team
- Answer phones, respond to emails, and manage general office correspondence
- Coordinate meetings, school tours, and building usage schedules
- Create and maintain organized filing systems and office records
- Process incoming and outgoing mail
- Issue and track building keys
- Order office and school supplies
- Oversee day-to-day building maintenance and coordinate maintenance staff and security personnel
- Welcome and assist students, parents, staff, visitors, and community members
- Monitor visitor procedures and maintain building security protocols
- Collaborate with leadership on emergency preparedness and building safety procedures
- Assist with bookkeeping, invoicing, and collections
- Prepare and submit government grant applications and NYC contract documentation, including Department of Education transportation and meal funding programs
- Provide cross-functional administrative support as needed
- Perform other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
