Office Manager

The Salvation Army USA Central Territory • Oak Creek, WI

15d • Onsite

About The Position

The Office Manager supports the day to day operations of The Salvation Army of Oak Creek. The duties of this administrative position include fiscal management, property upkeep, front desk coverage and customer service. This position works closely with the Corps Officers and other department leaders.

Requirements

• High school diploma or G.E.D. required
• One to two years’ experience in accounting or any equivalent combination of training and experience which provides the required knowledge, skills and abilities.
• Valid Wisconsin driver’s license with approval to drive from TSA’s insurance carrier.
• CPR and First Aid Certification (or ability to obtain)

Responsibilities

• Serves as the point person for all issues related to accounting, facility maintenance, mailing, supplies, equipment, and errands.
• Organizes efficient office operations and procedures.
• Serves as the financial assistant to the Corps Officer and ensures the integrity of financial accounting and reporting.
• Handle all Corps income deposits to include Tithes, donations, kettle income, & petty cash, coding by department.
• Adhere to the financial confidentiality of all donors, congregation, and families.
• Maintain a financial log of all gift cards to be used for corps expenses.
• Prepare and submit Gifts in Kind report to DHQ.
• Establishes and maintains positive relationships with vendors and service providers.
• Ensures that all services and purchases are properly invoiced and submitted to DHQ for payment by centralized bookkeeping, coding by department.
• Cross train and assist in ADP Payroll system as a backup to the Corps Officer.
• Works with Divisional property department to ensure building is maintained to comply with city codes and regulations.
• Prepares property items for TSAMM submission agenda.
• Ensures all office and building equipment is working and schedules maintenance or repairs when needed.
• Maintain and monitor information on all TSA Fleet vehicles including routine maintenance, emissions reports, and DHQ approved driver lists.
• Maintains insurance incident files and reports. Reports workplace injuries immediately and files appropriate incident reports for worker’s compensation claims.
• Acts as a liaison between The Salvation Army and Chesterfield on vehicle and property claims.
• Supervises front desk staff and volunteers.
• Gathers information for monthly statistics and reports to DHQ.
• Answers all telephone calls in a courteous and professional manner. Transfers all calls to appropriate person when front desk attendant is not available.
• Responds to walk-in requests and phone calls by providing proper and complete information regarding services offered at the Corps.
• Processes all outgoing and incoming mail; routes incoming mail to proper recipients.
• Performs clerical duties such as photocopying, assembling materials, filing, stuffing envelopes, preparing thank-you letters, prepares meeting minutes and files in appropriate TEAMS channel, typing documents and general clerical assistance.
• Assist other departments in Corps as requested by Corps Officer or in cases of absence.

Benefits

• Competitive Salary
• Flexible schedules
• Casual dress environment
• Generous paid time off benefits (vacation, sick time, personal time, and 11 paid holidays)
• Tuition reimbursement
• Employee Assistance Program, providing 24/7 support, resources, and referrals to help you in your work and personal life
• Insurance benefits: excellent health, dental, vision, life, disability
• Discounts available for pet insurance, auto insurance, and home insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED