Office Manager

Stratus Building Solutions of Charlotte • Charlotte, NC

53d • $45,000 - $60,000 • Onsite

About The Position

Stratus Building Solutions of Charlotte is currently looking for an experienced Office Manager with a desire to provide administrative and clerical support to the company. Our ideal candidate has 3-5+ years of office management and/or some bookkeeping experience, is technologically savvy, organized, detail oriented, personable, and has strong communications skills. The candidate must be professional, a team player and thrive in a fast-paced environment while maintaining strict confidentiality in all matters.

Requirements

• Fluent in English & Spanish.
• 3-5+ years’ experience working in an administrative capacity in an office.
• Excellent written and verbal communication skills in both languages
• Knowledgeable about Microsoft Office Suite, QuickBooks Online, and CRM systems (HubSpot)
• Strong organization and time management skills with the ability to manage multiple projects
• Strong customer service orientation – professional with a positive attitude and eager to help when working with customers
• Must be able to lift/bend/carry around 25 lbs. as needed. Example: office supplies, marketing materials, etc.

Nice To Haves

• Some bookkeeping/accounting knowledge is a plus
• Previous experience in a Franchise environment is a plus

Responsibilities

• Provide administrative support such as filing, answering phones, responding to emails, preparing documents/presentations, scheduling meetings, data entry, and processing incoming mail
• Maintain inventory control within all areas of the office (office supplies equipment, & inventory ensuring timely orders)
• Assist with accounting including posting daily deposits and processing accounts payables & accounts receivable transactions
• Communicate with clients about billing discrepancies and questions. Initiate collections on past-due accounts & engage management over any AR problems
• Manages customer consumables program including order entry and delivery verification
• Works with operations and sales to ensure completion of all necessary documentation for all transactions.
• Perform or assist with unit franchises sales and development
• Work with marketing for social media and/or other communications
• Perform other duties as may be assigned by the President and/or Regional Director.

Benefits

• Health Insurance
• Dental
• Vision
• Paid Time Off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED