Office Manager

Parallel Bio • San Francisco, CA

26d • $86,000 - $102,000 • Onsite

About The Position

Drug discovery has a translation problem: more than 95% of drugs that succeed in animal models fail in humans. We're building the alternative: human-first drug discovery, powered by organoids and AI, running on real human biology from the very first experiment.
Our platform is 87% concordant with clinical patient data - a vast improvement over the 3% translational success rate of animals. We’ve demonstrated the ability to model immunotoxicology, immunogen stimulation, and two autoimmune diseases with more on the way. Numerous pharma partners including 3 Fortune 500 companies are already using the platform. We've raised ~$30M from AIX Ventures, Marc Benioff, Jeff Dean, and Y Combinator. With the FDA Modernization Act 3.0 and the FDA's March 2026 validation framework, the regulatory tailwinds only continue to get stronger.
The opportunity ahead of the company is generational: build the first scaled engine for generating real human biological data, and use it to fundamentally change how medicines are discovered.

Requirements

• 3+ years in office management or operations, ideally at a startup through a period of growth
• A record of owning office and administrative operations end to end, with minimal oversight
• Working knowledge of employer compliance obligations: state registrations, filings, labor law requirements, and government portals
• Fluency with HRIS, IT, and finance platforms (Rippling, Google Workspace, Slack, 1Password, expense tools), or a demonstrated ability to learn new systems quickly
• A documentation-first instinct and the discipline to keep records, checklists, and inventories accurate and current
• A builder's approach: designing processes, documenting them, and taking on the work that sits between defined roles
• Sharp attention to detail, and a habit of resolving issues before they need to be escalated
• The initiative to see what needs doing and do it, without waiting to be asked

Nice To Haves

• Experience across the employee lifecycle, including onboarding, offboarding, and access management, is a plus

Responsibilities

• Office & Facilities: Vendor and supply management, mail and shipping, visitor and guest coordination, and everyday systems that make the Brisbane office a place people want to work. As the team grows and the space evolves, this role shapes how the team and space grow with the rest of the company.
• Onboarding & Offboarding: Own the in-person operational aspects of the employee lifecycle, coordinating with People Ops and IT on the rest, ensuring each new hire's first day feels welcoming and well-prepared.
• Compliance & Risk: Support employer compliance, labor law filings and requirements, coordinating with Finance and external partners on filings and deadlines.
• Operational Excellence: Maintain strong documentation and follow-through, including accurate records, current checklists, and clear handoffs between People Ops, IT Ops, and Finance Ops, and steadily raise the bar for how the organization runs as it grows.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed