Office Manager

BL Harbert International LLC - Beirut•Nashville, TN

17d•Onsite

About The Position

This role is responsible for a variety of administrative and clerical tasks to support the supervisor and project operations. The Office Manager will handle correspondence, prepare and process administrative documents, manage calendars and travel arrangements, process invoices, liaise with subcontractors and vendors, manage incoming mail, maintain project and personnel files, greet visitors, order office supplies, prepare closeout binders, and perform other duties as assigned by supervisors.

Requirements

Good written and verbal communication skills.
Ability to work with all levels of construction workers as well as on-site subcontractors and management personnel.
Efficient computer skills; experience with Excel is a must.

Nice To Haves

Experience with certified payroll.

Responsibilities

Compose and/or edit letters, memos, reports, procedures, etc. as required.
Prepare and process day-to-day administrative items (i.e. Expense Reports, Timesheets, Personnel Action Reports, etc.) per Supervisor’s authorization.
Maintain Supervisor’s calendar; schedule/confirm meeting dates, arrange travel, hotel, car reservations, etc.
Review, code and process invoices for payment through Invoice Router.
Work and follow-up with subcontractors/vendors to ensure paperwork submitted is completed timely and in good order. These include but are not limited to: contracts, insurance certificates, lien releases, change orders, and application for payments.
Open and prioritize in-coming mail; distribute and/or process those items not requiring supervisor’s approval.
Organize, file, copy, scan and maintain project documents, personnel files, records and correspondence in paper and/or electronic files.
Greet and direct visitors to the project.
Order, maintain and issue office supplies.
Prepare closeout document binders.
Perform additional responsibilities as directed by Supervisor(s).