Office Manager

Lauridsen Group•Ankeny, IA

2d•Onsite

About The Position

The Office Manager supports the daily office and facility operations of the Company. This includes managing resources, facilities, and service providers to ensure the office is functional and the building is well-maintained.

Requirements

High School Diploma or G.E.D. required
At least two years of related administration, facilities, and event experience preferred or any equivalent combination of experience.
Customer Focus: Provides responsive, professional support to employees, leadership, visitors, and vendors.
Attention to Detail: Ensures accuracy in office operations, facility coordination and processes.
Organization & Time Management: Effectively manages multiple priorities and deadlines.
Communication: Demonstrates strong written and verbal communication skills.
Confidentiality & Judgment: Handles sensitive information with professionalism.
Technology & Systems: Works effectively with office technology and business systems.
Collaboration: Builds strong working relationships across departments.
Ability to be Mobile throughout Required Work Areas
Good Vision, Corrected to Normal; or Ability to Access Required Information and to Perform Job Duties
Good Hearing, Corrected to Normal; or Ability to Communicate and/or Understand Required Information and to Perform Job Duties
The mental capabilities to learn, comprehend and communicate both orally and in writing.
Common sense and logical thinking are required to complete several job duties.

Responsibilities

Oversee day-to-day office operations and workplace services.
Coordinate building and grounds maintenance, repairs, and preventive maintenance activities.
Maintain building security measures, including key inventory and access management.
Coordinate office moves, workstation setups, and facility space planning.
Ensure common areas, conference rooms, and break areas are maintained and fully stocked.
Manage relationships with vendors and service providers, including office supplies, shredding services, mail carriers, catering providers, and facility maintenance contractors.
Negotiate vendor agreements and monitor service quality and costs.
Track inventory usage and support budget planning and expense management.
Process invoices and maintain accurate records in accordance with company policies.
Manage all incoming and outgoing mail and package distribution.
Coordinate shipping services, carrier pickups, and special mailing requests.
Support document retention and confidential document destruction processes.
Provide administrative support for office operations as needed.
Plan and coordinate company meetings, events, and workplace activities.
Manage room reservations, catering, setup, and event logistics.
Ensure conference room technology is operational and coordinate support when needed.
Support workplace safety initiatives, emergency preparedness activities, and safety committee operations.
Assist with emergency response planning and facility-related drills.
Promote a safe, organized, and welcoming workplace environment.
Serve as backup receptionist, greeting visitors and directing inquiries professionally.
Support onboarding activities by preparing workstations and providing facility orientations.
Maintain inventory and distribution records for designated company products and materials.