Office Manager - Scrap Metal Recycling

SA Recycling•Denham Springs, LA

1d•Hybrid

About The Position

This role is for an Office Manager at a Scrap Metal Recycling company. The Office Manager will oversee and organize all administrative duties and office procedures, ensuring a seamless workflow. They will provide direct administrative support to senior management and other staff, including scheduling meetings, appointments, and travel arrangements. The position also involves assisting with bookkeeping tasks, maintaining organized filing systems, and serving as the primary point of contact for clients and visitors. The role requires coordinating daily office operations, maintaining accurate financial records, and ordering supplies. The Office Manager will also coordinate with dispatch, scale operators, and yard personnel, and assist with payroll processing and timekeeping.

Requirements

Regular attendance and punctuality are essential job functions for this role.
Proven experience as an Office Manager or in a similar administrative support role.
Proficiency with Microsoft Office Suite (Excel, Word, Outlook) is required.
Excellent organizational, time management, and problem-solving skills with strong attention to detail.
Ability to work independently, multitask, and adapt to a fast-paced environment.
Must complete pre employment physical and Drug screen.
Must pass background and credit check.

Nice To Haves

Bilingual skills (English/Spanish) is a plus.
Willingness to work in both office and outdoor yard environments in varying weather conditions.
Ferrous and Non Ferrous processing and production experience a plus.

Responsibilities

Oversee and organize all administrative duties and office procedures, ensuring a seamless workflow.
Provide direct administrative support to senior management and other staff, including scheduling meetings, appointments, and travel arrangements.
Assist with bookkeeping tasks, including processing accounts payable and receivable, managing invoices, and monitoring payroll information.
Maintain organized filing systems for office records, ensure data integrity and confidentiality, and manage office supplies inventory.
Serve as the primary point of contact for internal/external clients and visitors, handling inquiries and directing communications professionally.
Resolve customer complaints and answer customer questions regarding policy and procedure.
Coordinate daily office operations and ensure efficient workflow.
Maintain accurate financial records.
Prepare deposits and reconcile cash drawers.
Maintain employee personal files and onboarding paperwork.
Order office and operational supplies.
Coordinate with dispatch, scale operators, and yard personnel.
Assist with payroll processing and time keeping.
Verify scale tickets, purchasing documentation.
Answer multi-line phones and greet customers professionally.
Comply with all applicable federal, state, local, & SA Recycling safety, health, & environmental rules, regulations, policies, & procedure.