Office Manager- St. Monica School, Mercer Island
About The Position
St. Monica Catholic School enriches each student's educational journey with a robust Catholic Classical Liberal Arts Education curriculum. At each level, we introduce appropriate material in a logical sequence, study it across multiple subjects, and return to the concept often as we build on our learnings. We are an ambitious and supportive Preschool-12 faith-based community where we encourage students to challenge themselves, mentor others, and prepare to lead, while keeping Christ at the center of everything we do. St. Monica School is seeking a full-time Office Manager to serve as a central member of our school operations team. The Office Manager helps ensure that the daily business of the school runs smoothly, efficiently, and with a spirit of hospitality. As one of the first points of contact for students, families, staff, and visitors, the Office Manager plays an important role in creating a welcoming and professional school environment. The successful candidate will be organized, dependable, personable, resourceful, and able to manage multiple priorities while maintaining a calm and positive presence.
Requirements
- Have a high school diploma or equivalent; an associate or bachelor's degree is preferred.
- Have experience in office administration, school administration, customer service, or a related field.
- Demonstrate excellent organizational and time-management skills.
- Possess strong written and verbal communication skills.
- Be proficient with common office technology, email, calendars, spreadsheets, and databases.
- Be dependable, professional, approachable, and able to work independently.
- Exercise excellent judgment and maintain confidentiality when handling sensitive information.
- Support the mission and values of Catholic education and be willing to participate in the faith life of the school.
Nice To Haves
- Previous experience working in a school, parish, nonprofit, or other mission-driven organization.
- Experience with student information systems or school management software.
- Experience with attendance, enrollment, registration, or student records.
- Experience handling basic bookkeeping, purchasing, or financial office tasks.
- Familiarity with Catholic school or parish operations.
Responsibilities
- Manage the day-to-day operations of the school office.
- Serve as a welcoming and professional first point of contact for students, families, staff, visitors, and community members.
- Answer and direct phone calls, emails, and other inquiries in a timely and professional manner.
- Welcome visitors and help ensure appropriate visitor procedures are followed.
- Maintain an organized, efficient, and welcoming front office environment.
- Maintain office supplies and place orders as needed.
- Assist with calendars, meetings, appointments, and other administrative tasks.
- Maintain accurate records and files while protecting confidential information.
- Assist administrators and staff with special projects and school-wide needs.
- Maintain accurate daily student attendance records.
- Monitor student arrivals, late arrivals, early dismissals, and absences.
- Communicate with families regarding attendance and dismissal procedures as appropriate.
- Assist students who visit the office during the school day.
- Perform other duties as assigned by school administration.
Benefits
- Two medical plan options
- Dental
- Vision
- Life insurance
- Accidental death and disability insurance
- Long term disability insurance
- Pension
- 403(b)
- HSA
- FSA
- Generous sick leave
- Vacation
- Holidays
- Opportunity to apply for affordable, innovative housing options (for teachers in the first 5 years of their careers, based on availability)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
