Office Manager

Modular Power Solutions•Houston, TX

12d•Onsite

About The Position

The Office Manager is responsible for providing administrative support to one (or more) people within specified project or office site. Typically reports to Division Manager. May supervise other department Administrative Assistants.

Requirements

Associate degree
Minimum 5 years’ administrative experience
Can be a combination of education, training, and relevant experience
Must type 60-65 wpm
Working knowledge of general office procedures, plus ability to organize and coordinate group work efforts
Advanced in using a computer and Microsoft Office (Outlook, Word, Excel, PowerPoint etc.)
Prioritize and manage multiple tasks, changing priorities as necessary
Work under pressure and adapt to changing requirements with a positive attitude
Oral and written communication skills as for the position
Self-motivated, proactive and an effective team player
Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others

Nice To Haves

Bachelor’s degree, preferred
Oracle preferred

Responsibilities

Type a variety of documents, many highly confidential.
Maintain/set-up sophisticated filing systems, supervisor's personnel files, etc.
performance/recommend wage increases; schedule and assign work, etc.
Arrange travel, hotel, car reservations and prepare itinerary.
Maintain supervisor's calendar, schedule meetings, etc.
Coordinate and supervise clerical/secretarial support function for assigned group.
May include one or more of the following: Process in-coming mail; open, stamp and sort for priorities.
Distribute and/or handle items not requiring supervisor's attention.
Compose and/or edit letters, memos, reports, procedures, etc.
Take and transcribe meeting minutes and other dictation.
Act as liaison between own group/supervisor and others, such as other departments, external contacts, clients, etc. Such liaison may be to arrange meetings, clarify, and resolve problems, coordinate work, maintain working relationships and public relations, etc.
Prepare special reports, studies, statistical analysis, brochures, etc. per supervisor's request. Such items would usually require research, development and/or interpretation of data and be performed with little supervision or instruction.
May compile and prepare various reports for supervisor's use (requires analysis and comparison of data).
May interpret and administer a company policy, program or procedure requiring independent decision making.