Office Manager

LERCH BATES • Fairfax, VA

30d • Hybrid

About The Position

Lerch Bates is seeking an Office Manager to support our East Coast team. This role serves as a key operational partner to the Regional Director and East Coast Area Business Manager while ensuring the office functions efficiently, professionally, and in alignment with business needs. As an Office Manager, you will oversee daily office operations, provide administrative and project support, coordinate office resources, and help maintain a highly organized and welcoming work environment. You will collaborate closely with office staff, leadership, clients, consultants, and vendors to support business operations and contribute to a positive employee and client experience. This position is ideal for professionals with experience in office management, administration, or operations who enjoy creating structure, supporting teams, coordinating multiple priorities, and serving as a trusted resource within a fast-paced and collaborative environment.

Requirements

• High school diploma or equivalent required
• 3+ years of experience in office management, administrative support, or a related operational role.
• Experience supporting multiple teams or departments within a fast-paced, client-facing environment.
• Demonstrated ability to manage office operations with a high level of organization, accountability, and attention to detail.
• Strong communication and interpersonal skills with the ability to interact effectively with employees, leadership, clients, consultants, and vendors.
• Experience supporting administrative, operational, project, or marketing-related initiatives.
• Strong planning, coordination, and project tracking capabilities.
• Sound judgment and discretion when handling confidential and sensitive information.
• Ability to manage multiple priorities simultaneously while maintaining a high standard of quality and professionalism.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Proactive, solutions-oriented mindset with the ability to anticipate needs and improve processes.
• Self-directed, adaptable, and capable of operating with a high degree of ownership and initiative.
• Strong organizational skills with a commitment to efficiency, collaboration, and continuous improvement.

Nice To Haves

• Associate's or Bachelor's degree in Business Administration or a related field preferred.
• Experience with Bluebeam or similar software platforms preferred.

Responsibilities

• Manage day-to-day office operations to ensure an organized, efficient, and professional work environment.
• Monitor and maintain office and project-related inventory, office supplies, and vendor relationships.
• Provide administrative support including scheduling, calendar management, meeting coordination, and correspondence.
• Support office equipment, copier maintenance, and service coordination.
• Handle incoming and outgoing mail, shipping, deliveries, and related logistics in a timely and accurate manner.
• Maintain organization and presentation of common areas, conference rooms, kitchens, and reception areas.
• Partner with the Regional Director, East Coast Area Business Manager, and office staff to support daily business needs and operational priorities.
• Assist with client and consultant project administration activities.
• Support contract administration and project documentation processes.
• Coordinate meetings, team events, meals, and other office activities as needed.
• Support internal processes and project tracking efforts to improve efficiency and alignment with company standards.
• Assist with special projects and cross-functional initiatives in support of organizational goals.
• Maintain front desk operations, including greeting visitors and creating a professional, welcoming environment.
• Serve as a point of contact for vendors, service providers, and building management as needed.
• Coordinate vendor services, office maintenance activities, and facility-related needs.
• Ensure office communications and interactions reflect Lerch Bates' commitment to professionalism and client service.
• Foster positive working relationships with employees, clients, consultants, vendors, and other stakeholders.
• Manage kitchen and office supply inventory, ordering and stocking materials as needed.
• Partner with internal teams and vendors to support facilities, fleet, equipment maintenance, and service tracking activities.
• Prepare workstations, materials, and office resources for new employee onboarding.
• Support office readiness and operational efficiency through proactive planning and coordination.
• Identify opportunities to improve office processes, organization, and overall workplace experience.

Benefits

• Competitive compensation
• 100% Employee-Owned ESOP (company-funded retirement benefit that allows eligible employees to share in the company's long-term success)
• Health, dental, and vision insurance
• Paid time off (starting at 17 days annually)
• 10 paid holidays
• 401(k) with employer match
• Paid parental leave
• Professional development and tuition reimbursement
• Performance-based incentives and bonuses
• Employee assistance and wellness programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED