Office Manager

Tesoro Group•Westminster, CO

About The Position

The office manager will be responsible for providing oversight to the local office's day-to-day administrative operations. The manager will facilitate and deliver a range of administrative services, ensuring the office operates efficiently and productively.

Requirements

Proficient with Microsoft Office Suite, ERP systems, and company intranet
Effective written and verbal communication is necessary.
Ability to utilize critical thinking and judgment to resolve problems and issues independently.
Ability to multitask, work under pressure, and meet deadlines.
Good Organizational Skills

Nice To Haves

A two-year degree and 5+ years of experience are preferred.

Responsibilities

Prepare, monitor, and manage variable expense budgets for the office (ex, office supplies, employee relations)
Disperse information and updates to local staff at monthly town hall meetings
Manage the activities, performance, and training of local administrative staff who are not managed through a division.
Coordinate candidate interview visits on behalf of PMs and HR.
Oversee the accommodations for office visitors (employees, clients, vendors, etc.)
Work with corporate HR, IT, and others to offer a seamless onboarding experience for all new hires and promotions within the office
Solicit, select, and manage office vendors and suppliers
Prepare reports, invoices, letters, financial statements, and other documents, as needed
Work with local leadership to help coordinate internal meetings and meetings with clients
Responsible for event coordination within the office.
Provide expert subject matter assistance to all staff on the company ERP system (Deltek Vision / Vantagepoint)
Assist PMs with RFPs and project submittals, as needed
Engage Corporate Service leadership for support in meeting office objectives
Facilitate IT services for the office (liaison to the IT infrastructure team)
Handle confidential and non-routine information as needed
Ensure the office is represented within Westwood’s Safety and Health & Wellness groups
Manage the office Giving Back budget and activities
Monitor office space and seating status
Other duties as assigned