Office Manager (Heavy Civil Construction)

Skanska USA • Providence, RI

1d • Onsite

About The Position

Skanska is seeking an Office Manager for an assigned project or facility. The role plans and directs accounting and administrative activities and oversees craft personnel administration, including new-hire sign-up, employee orientation, interpretation of policies and procedures, and terminations. The Office Manager supervises assigned project administrators responsible for certified payrolls, accounts payable and receivable, partner billings, reconciliations, back charges, and field invoices. The position also manages purchasing, inventory, operation, and upkeep of office equipment; maintains filing systems; and creates and maintains project checklists, forms, quality matrices, reports, and tracking spreadsheets for quality items as needed.

The position is onsite in Providence, Rhode Island, and is a full-time role. Skanska describes its benefits and rewards as including medical, dental, and vision insurance options, a competitive base salary, a bonus program, a 401(k), and an employee ownership program. The listed salary range is $75,785 to $113,390 per year. A background check is required.

Requirements

• At least 5 years of progressive business administration experience.
• Computer proficiency and ability to adapt to new innovations and processes.
• Strong written communication, communication, and problem-solving skills.
• Ability to manage personnel.
• High school diploma required.
• Background check required.

Nice To Haves

• Prior supervisory experience preferred.
• Associate degree or vocational education desired.

Responsibilities

• Plan and direct accounting and administrative activities on an assigned project or facility.
• Direct craft personnel administration, including new-hire sign-up, employee orientation, policy and procedure interpretation, and terminations.
• Manage and supervise assigned project administrators responsible for certified payrolls, accounts payable and receivables, partner billings, reconciliations, back charges, and field invoices.
• Manage purchasing, inventory, operation, and upkeep of office equipment.
• Maintain filing systems.
• Create and maintain checklists, forms, quality matrices, reports, and tracking spreadsheets for project quality items as needed.
• Manage personnel.

Benefits

• Medical, dental, and vision insurance options.
• Competitive base salary.
• Bonus program.
• 401(k).
• Employee ownership program.
• Expert guidance and always-on tools personalized to support employees’ physical, financial, and emotional well-being.
• Career development and support for career growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED