Office Manager

Whipple Service Champions • West Valley City, UT

1d • $58,000 - $73,000

About The Position

The Office Manager / Executive Administrative Assistant serves as the organizational backbone of Whipple Service Champions. This role provides direct administrative support to the General Manager while coordinating office operations, employee communications, meetings, reporting, special projects, and cross-department initiatives. The ideal candidate is highly organized, detail-oriented, proactive, professional, and capable of managing multiple priorities while maintaining confidentiality and helping drive accountability throughout the organization.

Requirements

• 3+ years administrative, office management, executive assistant, or operations support experience
• Strong Microsoft Office experience required
• Experience with Microsoft Teams, Excel, PowerPoint, and Outlook
• Exceptional organizational skills
• Strong written and verbal communication
• Professional and confidential handling of sensitive information
• Ability to prioritize competing demands
• High attention to detail
• Strong problem-solving ability
• Comfortable working independently

Nice To Haves

• Experience supporting senior leadership preferred
• Experience in home services (HVAC, Plumbing, Electrical)
• Experience with ServiceTitan
• Experience coordinating meetings and events
• Basic reporting and spreadsheet analysis skills
• Project management experience

Responsibilities

• Maintain office organization and administrative systems
• Maintain office cleanliness and work with janitorial & property management
• Coordinate office supplies and vendor relationships
• Manage company event logistics
• Support onboarding activities for new employees
• Maintain organizational charts, contact lists, and internal resources
• Coordinate facility-related administrative needs
• Employee Onboarding Support
• HRIS Data Entry
• Employee File Management
• Policies and Handbook Support
• Employee Relations Intake
• Hiring Support
• Compliance and Reporting Support
• Employee Benefits Assist
• Employee Communication support
• Support Employee Services Generalist while out of office
• Serve as Administrative assistant to the GM
• Coordinate leadership meetings, huddles, and prepare agendas
• Take meeting notes and distribute action items
• Track completion of leadership and departmental commitments
• Prepare presentations, reports, and correspondence
• Screen and prioritize emails and requests
• Assist with special projects and strategic initiatives
• Prepare company-wide communications (Whipple Weekly Newsletter)
• Manage employee recognition programs
• Assist with company meetings and All Technician meetings
• Coordinate employee surveys and feedback initiatives
• Support culture-building activities, community events, and parties
• Help execute employee engagement programs
• Compile weekly and monthly operational reports
• Track key company metrics and dashboards
• Maintain leadership scorecards
• Assist with payroll-related administrative tasks
• Prepare presentation materials for leadership reviews
• Follow up on leadership action items
• Coordinate projects across departments
• Track project timelines and deadlines
• Assist with process documentation
• Support implementation of new initiatives

Benefits

• Health, Dental, and Vision Insurance
• 401(k) with company match
• Paid Time Off and Holidays
• Life Insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed