Office Manager

Acuren Inspection, Inc.•Tulsa, OK

3d•Onsite

About The Position

Acuren is currently recruiting for an Office Manager to support our operation in Tulsa, OK. Responsible for managing the office, payroll, accounting functions; provides customer service support; performs Human Resources activities; provides administrative support to staff and Division Manager at the location.

Requirements

Minimum 2 to 4 years of management and/or accounting experience
Proficient with MS Office: Word, Excel, PowerPoint
Ability to meet stringent deadlines
Self-starter, enthusiastic, and cooperative attitude
Ability to maintain focus on multiple projects
Demonstrated experience in high volume Accounts Payable, creating, tracking and analyzing Journal Entries.
Experience with P&L Statements and P&L Analysis with knowledge and understanding of accrual accounting.
Excellent math skills with the ability to create and manipulate Excel spreadsheets.
Experience in accounts receivable including invoicing and collections, interpreting contract billing language.
Ability to self-direct to accomplish the work of the office.
Strong interpersonal, communication, and team-oriented skills.
Ability to work in a fast-paced office environment
Willingness and ability to work overtime routinely.
Strong interpersonal, communication and team-oriented skills
Highly detail oriented with exceptional planning and organization skills
Strong problem analysis and problem resolution skills
Highly adaptable with ability to work in a fast-paced office environment

Nice To Haves

Associates degree or higher in Business or related field; desired but not required

Responsibilities

Enter hours timely and effectively for weekly for payroll.
Provide weekly P&L report to Manager (Sales and Expenses).
Assist with and ensure compliance with Account Payable procedures.
Assist with forecasting reports - Flash report.
Act as liaison to HR with regards to employee relations/policy/benefit issues.
Assist in the completion of End of Month Closing.
Track and retrieve Aged invoices for payment.
Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.
Answer and direct incoming phone calls.
Provide administrative support.
Generate region invoicing weekly.
Generate end of month accruals and deferrals.
Post customer payments. Post revenues by verifying and entering transactions.
Update and maintain receivables by totally unpaid invoices.
Research and solve payment discrepancies by obtaining and investigating information from sales, specific division, and other departments within the organization.
Adjust accounts or ledgers as applicable.
Support controller and accounting team with various administrative functions.
Follow filing procedures to ensure the divisions compliance.
Performs other related duties assigned by Manager.