Office Manager

Northeastern Illinois University • Chicago, IL

12d • $27 • Onsite

About The Position

Northeastern offers a rewarding working environment for our students and employees. Our faculty and staff are smart, dedicated people who work to create an excellent urban university experience for bright and motivated students. Job Summary: Under direction of the Nontraditional Degree Programs (NDP) Director, this position is responsible for helping to oversee the department budget, department communications, administrative work, communication with and support of students, and support for the Director and NDP advisors. May be responsible for overseeing student workers. Job Description: Performs on-going general administrative duties. Arranges professional activities of the Director and other staff members. Supports admissions processing and retention and recruitment efforts. Assists with greeting visitors, answering phones, and responding to student requests. Assumes budgetary responsibility for Nontraditional Degree Programs. Acts as department fiscal manager, monitors all aspects of program budget to ensure cost effective and timely completion of financial transactions. Interprets university policies concerning fiscal matters and establishes procedures relative to these policies. Assumes responsibility for supporting the Director and Advisors with communication. Compiles data about students and alumni for reports. Provides students with authoritative information and interpretation of program requirements. Assumes administrative responsibility for department course offerings. Prepares and maintains schedule semester plan in coordination with Academic Affairs. Coordinates scheduling for advisors. Prepares and processes instructor-related documents. Assumes administrative responsibilities for portfolio. Schedules meetings with and walks students through the portfolio process. Prepares credit awards for submission to the Director, Academic Affairs, and the Registrar. Performs other related duties as assigned.

Requirements

• High school graduation or equivalent.
• Two (2) years (24 months) of clerical/office support work experience.

Responsibilities

• Performs on-going general administrative duties.
• Arranges professional activities of the Director and other staff members.
• Supports admissions processing and retention and recruitment efforts.
• Assists with greeting visitors, answering phones, and responding to student requests.
• Acts as department fiscal manager, monitors all aspects of program budget to ensure cost effective and timely completion of financial transactions.
• Interprets university policies concerning fiscal matters and establishes procedures relative to these policies.
• Assumes responsibility for supporting the Director and Advisors with communication.
• Compiles data about students and alumni for reports.
• Provides students with authoritative information and interpretation of program requirements.
• Assumes administrative responsibility for department course offerings.
• Prepares and maintains schedule semester plan in coordination with Academic Affairs.
• Coordinates scheduling for advisors.
• Prepares and processes instructor-related documents.
• Assumes administrative responsibilities for portfolio.
• Schedules meetings with and walks students through the portfolio process.
• Prepares credit awards for submission to the Director, Academic Affairs, and the Registrar.
• Performs other related duties as assigned.

Benefits

• University employees may be eligible for a variety of State of Illinois benefits. These benefits are administered through the Illinois Department of Central Management Service (CMS). Please visit our Employee Benefits page to learn more about our comprehensive benefits package including health, dental, and vision benefits, sick and vacation days, and participation in the State Universities Retirement System.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees