Office Manager
RUSSELL MCCALLS INC•Tolleson, AZ
•$55,000 - $75,000•Onsite
About The Position
The Office Manager is responsible for overseeing daily administrative, Human Resources, and transactional operations at a Gourmet Foods International division. This role serves as a key point of coordination between the division and Corporate teams, ensuring accurate HR administration, accounting support, inventory coordination, and customer service while supporting smooth and compliant business operations.
Requirements
- Communicate clearly and professionally with managers, coworkers, customers, and vendors.
- Maintain strong attention to detail while managing multiple priorities.
- Provide excellent customer service in a fast-paced business environment.
- Work independently and handle confidential employee and financial information appropriately.
- Adapt to changing priorities and business needs.
Nice To Haves
- Experience supporting Human Resources or payroll functions.
- Accounting or office administration experience in a distribution or logistics environment.
- Familiarity with ERP, document management, or timekeeping systems.
Responsibilities
- Coordinating Human Resources activities such as recruiting support, onboarding and offboarding, benefits administration, and employee inquiries.
- Reviewing time and attendance records for accuracy prior to payroll deadlines.
- Acting as the division liaison with Corporate HR for employment changes, injuries, vehicle accidents, and employee documentation.
- Supporting Accounts Receivable and Accounts Payable processes, including document scanning, invoicing support, deposits, expense coding, and vendor bill-backs.
- Managing inventory-related adjustments and receiving stock or non-stock purchase orders as required.
- Entering sales orders and managing special pricing requests in coordination with divisional sales management.
- Managing office operations, supplies, services, and inter-company document transfers.
- Providing front-line customer service support, including answering calls, assisting customers, and resolving concerns.
Benefits
- College tuition reimbursement
- Advancement opportunities
- Exposure to evolving systems, processes, and specialty food products
- Collaborative and supportive workplace
- Growing organization with long-term opportunities
- Medical Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- Short-term disability
- Long-Term Disability
- Accident insurance
- 401(k) with matching contributions
- Profit Sharing
- Competitive Salaries
- Flexible Paid Time Off (PTO)
- Paid Holidays
- Free College Tuition
- PAID Parental Leave
- Professional Development Programs
- Opportunity to grow within the Company
- Employee Discount
- Referral Bonus
- Above-average salary
- Company-provided equipment
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
