[Immediate] Office Manager, School-based

KIPP • Chicago, IL

12d • Onsite

About The Position

The Office Manager (OM) will be the face of the school and deliver first-class customer service to all constituents in the building, including students, parents, staff, and guests. The OM’s primary responsibilities are to operate a welcoming and efficient main office, to coordinate student enrollment and attendance, and to provide daily support to teachers and the school’s leadership team.

Requirements

• At least two years of college, BA preferred
• A minimum of two years administrative experience (experience in a school setting preferred)
• Excellent oral and written communication skills
• Excellent organizational skills and detail orientation
• Strong typing and technology skills, specifically with Microsoft Office and Google Drive
• Evidence of strong interpersonal skills
• Evidence of personal initiative and follow through
• Frequently standing or walking and using stairs to move throughout school building; ability to lift / carry up to 20 lbs when necessary to support school procurement.
• Demonstrated passion for and commitment to the KIPP mission
• A cleared CPS Background check before start of employment and within employment term (required)

Nice To Haves

• (For Bilingual OM Role) Oral and written fluency in Spanish, as well as English

Responsibilities

• Coordinate new student enrollment: canvas and recruit students, process incoming applications, send acceptance/waitlist letters, manage waitlist, provide tours, and assist parents with online enrollment
• Oversee student attendance: make daily attendance phone calls to absent students, process late arrivals, communicate with teachers and school leadership re: student absences, call families of absent students, ensure attendance is accurately logged in PowerSchool and Aspen student information systems each day, and process early dismissals
• Create a neat, welcoming, and organized office environment
• Welcome parents and visitors, maintain visitor logs, and respond to visitor & parent requests
• Ensure all visitors are accounted for in the building
• Answer phones, redirect inquiries as appropriate, and relay messages to staff in a timely manner
• Active role in arrival and dismissal
• Maintain teacher work room and ensure that copiers/printers are in working order
• Maintain school supply closet and assist with inventory control
• Process and fulfill staff supply requests
• Receive, distribute, and prepare incoming/outgoing mail and shipments
• Assist with coordination of school events
• Assist with production and distribution of memos & newsletters
• Maintain complete sets of all parent and staff forms
• Maintain student cumulative records (files) including auditing student files at least 2xs a year
• Order and distribute school uniforms and assist with inventory control
• Coordinate student health services: monitor student health and safety for any unusual/troubling trends, coordinate with site nurse to ensure that students receive appropriate care
• Other duties identified by the School Operations Leader/Director of Operations

Benefits

• Competitive salaries commensurate with experience
• Competitive Retirement 403b Benefits
• Competitive rates for medical insurance and short-term disability insurance.
• Dental insurance, vision insurance, life insurance, and long-term disability insurance are offered at no cost.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree