Office Manager

State of Montana • Helena, MT

6d • Onsite

About The Position

Join a hands-on team introducing Montana's next generation to science, technology, engineering, art/design, and math (STEAM). STARBASE Montana is the Department of Defense's premier youth outreach program, running classrooms at Fort Harrison and the 120th Airlift Wing in Great Falls. Every 5th grade class in the Helena Public School District spends 5 days in our Fort Harrison classroom for hands-on STEAM activities, and we extend that mission through after-school programs and summer camps across the greater Helena area and throughout the state. We're looking for an organized, adaptable Administrative Assistant/Office Manager to keep our Fort Harrison site running smoothly — someone who thrives on variety, from managing student records to jumping into a classroom or a camp activity when needed. This position reports to the STARBASE Fort Harrison Director and works alongside two instructors and a STARBASE Advanced afterschool coordinator.

Requirements

• High school diploma or equivalent
• Two years of experience in office support, clerical work, or an equivalent combination of education and experience
• Office and administrative support: managing correspondence, filing systems, and records with accuracy and confidentiality
• Basic inventory and procurement tracking: ordering, receiving, and logging supplies/equipment
• Computer proficiency: working knowledge of Microsoft Office and basic graphic design software for producing student/program materials
• Facilities coordination: recognizing maintenance needs and submitting work orders
• Communication: clear, professional writing and speaking, with correct spelling/grammar and an appropriate tone for parents, school staff, and military personnel
• Prioritization and independent judgment: managing competing tasks and making sound decisions with minimal supervision
• Collaboration: working effectively with instructors, coordinators, and outside stakeholders toward shared program goals
• Adaptability: comfortable switching between office work, physical upkeep tasks, and hands-on support during camps/events
• Growth mindset: actively seeking opportunities to build professional or STEM/education knowledge

Nice To Haves

• Background or coursework in education or a STEM field (useful for classroom instruction support)
• Experience working with school-age youth or in a camp/outreach setting

Responsibilities

• Manage front-office operations: answering phones, maintaining email lists, organizing supplies, and preparing correspondence
• Print and prepare student materials for classroom sessions
• Build and maintain filing systems for permission slips, demographic data, student counts, media, purchasing, and inventory
• Track, order, and manage supplies and equipment
• Support staff with classroom setup and scheduling
• Maintain a clean, functional facility — light janitorial work (cleaning, painting, trash, floors) and submitting maintenance work orders
• Assist with instruction and logistics during summer camps and community outreach events
• Provide classroom instruction support as background in education or a STEM field allows

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED