Office Manager

D.A. Davidson • New York, NY

4d • $43 - $49 • Onsite

About The Position

We are looking for a highly motivated Office Manager to join our Equity Capital Markets office in New York, NY. This is an energetic and performance-driven office; the Office Manager will have an integral role contributing to effective business operations, employee engagement, and the work environment. This role will work closely with senior and junior employees on a variety of initiatives aimed at streamlining office procedures, enhancing company culture, and other support related tasks.

Requirements

• A minimum of 4 years’ experience in an administrative or office management role, supporting a large office or team in a fast-paced professional environment required.
• Must be proactive and solution-oriented: be the first to notice problems, and propose and execute solutions.
• Excellent organizational skills and attention to detail.
• Ability to work under pressure with diverse workloads and minimal direct supervision.
• Strong written and verbal interpersonal skills, with the ability to communicate effectively and professionally with guests and employees at all levels.
• Strong understanding of office technology and hardware, and the ability to promptly learn to use new technologies as needed.
• Strong working knowledge of MS Office, and the ability to work with or promptly learn to work with other applications.
• Ability to apply good judgment and appropriately handle sensitive or confidential information and situations.
• A team player, willing to assist in other areas when necessary.
• Ability to work overtime as needed.
• This role is 100% in-office. Candidates must be able to work on site full time, five days per week.

Responsibilities

• Oversee all daily office functions to maintain a professional and enjoyable work environment.
• Serve as first point of contact for visitors, vendors, and clients.
• Work closely with internal facilities team on office space, logistics, and improvements.
• Coordinate with building management and outside vendors on office maintenance and repairs.
• Manage logistics for in-office meetings, including setting up video conferencing or conference calls, ordering refreshments, and printing materials.
• Manage breakroom and office supply inventory and budget, including coordination with IT on hardware needs.
• Take point with IT on equipment or connection issues, ensuring problems are resolved as efficiently as possible.
• Provide event planning assistance to Marketing and Corporate Access teams, with occasional off-site event support.
• Propose and coordinate internal employee engagement events such as happy hours, offices lunches, holiday celebrations, etc.
• Assist with onboarding for new hires.
• Process office invoices and employee expense reports and submit for payment.
• Assist other administrative staff on projects as needed.
• Establish and maintain working knowledge of company policies and procedures.

Benefits

• applicable D.A. Davidson variable compensation programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed