Office Manager, NA

Vantage Data Centers•Port Washington, WI

12h•Onsite

About The Position

This role is based in Port Washington, WI. The Office Manager plays a critical role in ensuring a positive, safe, and well supported employee experience for teams working out of trailers during data center construction activities. This role provides daily onsite operational support, manages vendor services, oversees trailer readiness, and serves as the primary point of contact for all employee needs on campus. The ideal candidate is highly organized, service-oriented, resourceful, and comfortable operating in a fast changing, construction adjacent environment.

Requirements

2+ years of experience in workplace operations, facilities coordination, logistics, or hospitality
Strong communication and interpersonal skills; able to support employees at all levels
Ability to work in a construction adjacent environment
Comfortable being the primary onsite operator with minimal daily supervision
High level of organization, follow-through, and problem-solving ability

Nice To Haves

Experience supporting distributed or temporary work environments (trailers, field offices, remote sites)
Vendor management experience
Familiarity with safety protocols, emergency response, or site access control
Ability to lift up to 25 lbs. for supply runs or trailer resets as needed

Responsibilities

Serve as the daily onsite representative ensuring all trailers are clean, functional, stocked, and welcoming.
Conduct daily walkthroughs to identify and address maintenance, cleanliness, safety, or supply issues.
Maintain trailer inventory including snacks, beverages, PPE, office supplies, and comfort items.
Coordinate with facilities and construction teams regarding trailer placement, power, HVAC, lighting, and repairs.
Respond quickly to operational issues such as outages, equipment failures, or access problems.
Create a positive environment for employees working in rugged or temporary conditions.
Support incoming employees by offering orientation to trailer layouts, amenities, safety information, and communication channels.
Coordinate onsite engagement initiatives such as catered lunches, hydration stations, wellness items, or appreciation events.
Monitor morale and proactively escalate any concerns about working conditions.
Source, onboard, and manage local vendors for cleaning, catering, supply replenishment, HVAC services, trailers, and portable restrooms (when applicable).
Ensure vendor performance meets safety, timeliness, and quality expectations.
Review invoices and manage regular service schedules.
Serve as the first point of contact for safety concerns within the trailer area.
Ensure compliance with badge access, visitor logs, safety protocols, and emergency procedures.
Escalate unauthorized activity or access concerns immediately.
Partner with security teams and construction teams to maintain a safe environment.
Receive and distribute shipments, materials, PPE, and supplies coming through the trailer campus.
Own mail distribution procedures across all onsite trailers and temporary workspace areas.
Maintain weekly communications to employees regarding updates, changes, weather impacts, or campuswide notices.
Maintain signage, directional guides, and trailer/campus maps.
Track supply usage trends and proactive forecast needs.
Support Workplace Operations with special projects for Abilene and other regional sites as needed.